00;00;00;00 - 00;00;23;29 Unknown All right. Welcome, everyone. Thank you for your interest in the Innovator in Residence program. We appreciate you taking time out of your day to learn more about the program. And if you're considering submitting a concept paper, we're very excited to read your submissions. The goal of the next hour is to go over the submission process that's outlined in the broad agency announcement. 00;00;24;01 - 00;00;50;09 Unknown Note that there will not be any additional information provided in this webinar that isn't already available to you through the BAA. This is an exercise to walk us through the process, but you can gain the same information from reading the BAA. We are currently recording this webinar, and while the recording itself won't be made available to you, the transcript of it will be so you'll be able to access that transcript and refer back. 00;00;50;12 - 00;01;12;09 Unknown So in addition to taking you through the actual announcement on sam.gov, we'll also be talking about some of the examples provided. So we have the proposal and the contact paper from our current innovator in residence, Vivian Li available. And we'll also take a look at that. So the next 40 minutes will be dedicated to reviewing the BAA and we will pause for questions throughout. 00;01;12;11 - 00;01;35;18 Unknown And of course throughout we'll pause for some questions. We'll take breaks throughout the process and we'll answer some questions as we can in those breaks. My name is Isabel Brador. I'm a program specialist with LC Labs within the digital strategy Directorate that hosts the Innovator in Residence program. And I am joined by Ramon Samuel, who is our contracting lead from the contract and grants Directorate. 00;01;35;22 - 00;01;55;21 Unknown So he'll be helping us out with any outstanding questions that come in. A quick note that any questions asked during this session will also be posted on the Innovator in Residence page. So, questions not covered by the FAQ will also be added to the FAQ page. And please don't worry if you think of questions later on. 00;01;55;21 - 00;02;25;14 Unknown This isn't your only opportunity to ask questions. You can send questions to BAA dash LOC at loc.gov through March 20th, so answers will be posted again through the FAQ and updated version of it on March 25th. And just note that questions posed to us through the email after March 20th may not be answered.So, now I'm going to navigate over to the baa and you'll see it here. 00;02;25;17 - 00;02;51;06 Unknown And I wanted to give you some quick background on the program itself. So the Library of Congress is the largest library in the world. We have a huge collection filled with millions of books, recordings, photographs, newspapers, manuscripts, and one of the missions of the library is to enable what we call a transformational experience that connects the digital collections of the library with the American people. 00;02;51;06 - 00;03;17;00 Unknown So the innovator in residence program was established to do just that back in 2017. And we're looking for, creative folks with diverse perspectives and expertise to develop, an interesting and innovative work that connects, new audiences with the library's collections. So I'll read this exactly here, because I think it's a really core, it gives a really good core understanding of the program. 00;03;17;00 - 00;03;43;18 Unknown So residents are required to do research with the library's collections, create a unique digital work that may be hosted on the LC labs website, host a public program, and serve as an ambassador for the library during their tenure. So we seek proposals for research and work that promote insight, inspiration, discovery of library items, and connecting to new or diverse audiences, and also creative remixing and reuse. 00;03;43;20 - 00;04;08;12 Unknown So we'll go ahead and dive in. And if you ever need to reach out to us, our email is located here. So we're going to look at the first document, which is this one here, which is the actual BAA. So I'm going to open that. Give me one moment while my computer loads. 00;04;08;14 - 00;04;35;16 Unknown Fantastic. And what we'll dedicate our time to now is a step by step process to understanding what is required of the application and what that could look like for you. Again, we'll pause for questions. And Ramon has graciously agreed to help me fields those as they come in through, the chat. All right, let's pull this up here. 00;04;35;18 - 00;04;56;09 Unknown So once again, the description that I read is here. And this is really where you can get the core understanding of the program. And it again, it is to create a digital work, that could be hosted on the LC labs website, host a public program, and serve as an ambassador for the library during your tenure here. 00;04;56;12 - 00;05;14;20 Unknown So this is a two part process. So the project selection under this baa includes the submission of a brief three page paper concept paper. This includes the cover page. And we'll look at one later on. At the end of this we'll look at Vivian's concepts paper. So you'll have an idea of what that could look like. 00;05;14;22 - 00;05;37;26 Unknown And then after review of the concept papers the library will invite some applicants to submit full proposals. So again this is a two part process. The concept paper first and upon invitation you will be able to submit a full proposal. And throughout this hour we'll look into what each of those look like. So based on those concepts, the selected resident is going to spend a minimum of 12 months beginning in September 2026 engaging in research. 00;05;38;02 - 00;06;00;09 Unknown So to produce that creative work and sharing the work with an audience, the award amount for this first year is up to $90,000. And the program or the project can't last for more than two years. And this is paid out on a deliverable basis based on the timeline that's proposed in the project plan. So innovators propose their own project timeline. 00;06;00;12 - 00;06;23;02 Unknown And that is part of what is being reviewed. The residency could be extended for a second year pending library approval and funding availability. This is an option year that spent promoting and connecting the residents work, and library resources with communities. It could also be spent continuing research and refinements of the digital work, or additions or variations of that work. 00;06;23;03 - 00;06;51;22 Unknown You can also be creating scaffolding material, if you are interested in an option year or that second year, you have to include it in the scope of your concept paper and your full proposal in order to be eligible for consideration for a second residence a year. So while it is not a guarantee that that second year will happen, if you are interested in it, you must, include it in your concept paper and also in your full proposal. 00;06;51;24 - 00;07;23;15 Unknown A few other things that I wanted to highlight here at the beginning. Here is the library is only going to contract individuals for this opportunity. We don't contract with organizations or teams or teaming arrangements. You are allowed to subcontract for supplemental work or expertise that you're not able to provide yourself. But the bar is limited to individuals, and these are individuals who are citizens or permanent residents of the US, and government employees are not eligible for this program. 00;07;23;18 - 00;07;49;20 Unknown Another stipulation is that much of this residency is remote, which is really exciting. However, we do require that residents spend at least 80 hours on site at the library in Washington, DC, during year one. And please note that this is cumulative so it doesn't have to be 80 hours at once. But this does need to be noted in your, in your schedule. 00;07;49;23 - 00;08;09;12 Unknown Oh, a quick note. Also, I always like to flag this. Is that the like, if the library, for whatever reason, needs to restrict access to its buildings or travel is limited due to something like a pandemic, we are able to possibly waive this requirement. So it is flexible, barring something that is outside of our control. 00;08;09;14 - 00;08;31;14 Unknown Project funding is inclusive of all costs during the residency. So not only that, subcontracted labor, but also, production supplies and also traveling to and from the library to meet this requirement. So you do have to include that in your budget as well as lodging. 00;08;31;16 - 00;08;53;05 Unknown And then here we're going to look at some of the creative, areas that your project could, could, focus on. You are not limited to these areas of scope. But these are good starting off points. And again, there is another category that we'll go over in a moment as well. 00;08;53;07 - 00;09;23;02 Unknown Scroll down here. So these are the program interest areas. So the digital works inspired should be inspired by both the library's collections and the needs or interests of a specific public audience. This project or digital work should tell an engaging story. It can prompt a deeper inquiry, demonstrate a new method of discovering library items, or present free to use items and tools which enable a creative remixing and reuse of the library's collections. 00;09;23;05 - 00;09;43;10 Unknown An important thing to also note here is that quality concept papers, will site specific library items or collections that will be used in a proposed work. So while you're coming up with your concept and submitting that, if you're able to tell us specifically which library items or collections you're interested in, that makes, your concept paper that much stronger. 00;09;43;15 - 00;10;07;14 Unknown And at the end of this, while we also look at Vivian's, our current innovators, concept paper, I'll also show you a document that's provided with the bar that helps you navigate the library's collections. So we'll go ahead and jump into, the different program areas. But just a quick caveat that these examples are meant to suggest possibilities. 00;10;07;14 - 00;10;27;21 Unknown They're not meant to limit you at all. So these can be used as starting off points. Regardless of the program area that you use. All concepts, though, do need to be tied to, Library of Congress collection items, and they have to include an innovative digital method. So you also have to design it with a particular audience or community in mind. 00;10;27;21 - 00;10;58;01 Unknown So with those parameters or guardrails in mind, you can then either use one of these program areas or branch out outside of it. One of the first program areas is interpretation. So this digital work that's proposed under the interpretation program area represents a transformational interpretation of a Library of Congress item or collection. And is and uses research from within the library's collection to inspire the digital work. 00;10;58;01 - 00;11;22;26 Unknown So it's expected that the concepts that are proposed in this area will represent the personal perspectives of the resident, and will also feature the work features like an editorialized lens. So it's your perspective and it's raising awareness of relevant stories, insights, or provocations for your designed audience. So again, this focuses on your interpretation of items or collections. 00;11;22;28 - 00;11;42;11 Unknown A good example of this is our current innovator in residence, Vivien Leigh. And again examples, that I'll reference throughout here or could be accessed through the Innovator in Residence program page. So you're able to see the examples that I'll mention here. From that page you'll see past innovators work, which could be helpful as you think about your own work. 00;11;42;14 - 00;12;10;19 Unknown Another program area that you could use is discovery listed here. So the concepts submitted under this program area demonstrate either a new digital paradigm for finding and using, the library collection or multiple collections. So it's a new way of finding these collections and using them. Really good work to look at is thinking about the discovery program area is the our interview, our past innovator in residence for 2022, Jeffrey wu. 00;12;10;22 - 00;12;37;03 Unknown You weren't excuse me? She created a series of historic Chinatowns, and those Chinatowns were created using items from LCS collections. He also created a toolkit to teach this process of discovery to communities who had lost vibrant neighborhoods. So that was an interesting way of reusing existing library collection items, but also finding them. And again, his work is available through the Innovator in Residence program page. 00;12;37;04 - 00;12;41;07 Unknown So you can take a closer look at that paradigm. 00;12;41;10 - 00;13;11;16 Unknown The other program area is reuse. So more, more and more members of the American public are interested in using images, videos and texts, from the collection and reusing them and remixing them. So concepts proposed under this program area, design a work or a workshop series that, enables an audience or a community to transform free to use digital collections for their art, business, research or poverty pleasure. 00;13;11;16 - 00;13;39;04 Unknown So the main focus of this is reusing existing library collection items. A great example of this is citizen DJ, which was created by our 2020 Innovator in Residence, Brian Fu. And that is an open source web app that uses free to use audio and moving image collections to remix and create their own beats. It's also an incredible program, project, and you're able to see it through the, Innovator in Residence program page. 00;13;39;06 - 00;14;00;17 Unknown And our last category, and perhaps one of my favorites is other. So this is, under the umbrella of creativity, innovation and a transformational concept. So applicants can apply without a concept that meet without meeting one of the three other concepts. If you are qualifying as other, you still do need to meet the requirements that are in this announcement. 00;14;00;19 - 00;14;30;11 Unknown So you do need to connect to a new digital and new audience. You need to still use the library's collections. And this service needs to come through, or the program needs to come through with digital work that supports emerging technologies. But you can operate, of course, outside of the three umbrellas that we just mentioned. And then just a quick note before we go into the schedule that the library does reserve the right to select an award, for any, all or none of the proposals received for this announcement. 00;14;30;14 - 00;14;59;06 Unknown And the A is a, expression of interest only. And, the application process isn't, a paid process. So you submit your program on your concept. And then we, we go from there. And before I continue, I wanted to see Ramone. Are there any questions coming in through the Q&A? Yes. We have received three questions and I am answering them, as they come in. 00;14;59;09 - 00;15;19;09 Unknown Oh, fantastic. Okay. Thinking I appreciate that, Ramone. Okay, so I will leave Ramone to continue to answer. And then we're going to go ahead and look at the schedule just because we have a lot of ground to cover, and remote. Can you still see my screen? Yes. Oh, fantastic. Okay, so, the BA was issued, February 2020. 00;15;19;11 - 00;15;38;09 Unknown February 24th, 2026. We have two informational webinars, the one that you are in right now. And then we have another one on the 16th. That one is happening an hour later according to Eastern Standard Time. So 4 to 5 p.m. you can register for those webinars as well. That webinar as well through the ILC labs website. 00;15;38;11 - 00;16;05;20 Unknown Their contact paper is due April 10th, so 2 p.m. Eastern Standard Time, for proposal dates. So if after reviewing, after submitting your concept paper, you are invited to submit a full proposal that will be in May of 2026, when those will be due. We are hoping to make an award announcement in August of 2026, and contracting again will begin in September of 2026. 00;16;05;22 - 00;16;27;16 Unknown So those are dates to keep in mind with, April 10th being, the most important one. And then also, as I mentioned before, if after this or after reading the transcript, you have more questions. Please submit the questions to look over at loc.gov. Again. That's right here. And please get those in by March 20th. 00;16;27;18 - 00;16;53;21 Unknown Once that those are in, we are hoping to have those answered and posted by March 25th. And again, just a quick note that unfortunately, questions received after March 20th may not be answered. So just keep that in mind that timeliness. When you're thinking of your questions. So now we're going to talk about the, selection process and specifically the concept papers. 00;16;53;24 - 00;17;17;29 Unknown So again, the library will use the three page concept paper. And that's how we will gauge the applicability and interest in the proposed efforts. So all applicants have to submit a concept paper in order to be considered for the award. There isn't where there isn't a way of getting around that. So if you're interested in being able to submit a full proposal, you do first have to start with the concept paper. 00;17;18;01 - 00;17;45;11 Unknown Another thing to mention is that after the submission of the concept paper, the library, could reach out to discuss the paper with you to develop or refine the project concept. And we will also notify applicants if a constant paper is not, selected to proceed to step two, depending on the volume of concepts that we received, we may not be able to go into detail as to why a concept was not, selected to move forward. 00;17;45;11 - 00;17;53;05 Unknown But you will hear from us that, it wasn't selected. 00;17;53;08 - 00;18;15;28 Unknown And then this is, what I was referring to in step two, successful, concept papers will be invited to submit a project proposal. And just a quick note that if a submission is incomplete, it's lacking or you are not responsive, to the technical requirements of the VA, you do risk that your, proposal is not evaluated. 00;18;16;00 - 00;18;37;00 Unknown And this is up to the library's discretion. So I share this. Not to scare anyone. On the contrary, just to encourage, that you become familiar with the EBA as it's, posted and then also to get those questions in by by March 28th, just to make sure that you are fully considered. And another thing to talk about is the intellectual property rights here. 00;18;37;07 - 00;18;58;01 Unknown So one thing to mention is that, this is a contract and it is funded by, taxpayer dollars. So what that means is the products created because of this bar, I need to be delivered to the lot and are delivered to the library. Need to be available, under a creative license, a creative 1.0 universal license. 00;18;58;01 - 00;19;23;06 Unknown So what that means is you're as an applicant, you grant the library and the public an irrevocable, fully paid up, royalty free, non-exclusive, worldwide license to reproduce, distribute, copy, display, create derivative works, and publicly post, link to, and share the works or parts thereof for the purpose of promoting the residency and making it accessible to the American people and for any other purpose. 00;19;23;08 - 00;19;43;25 Unknown I like to read that one out loud because it covers all the different, what ifs and issues that come with copyright. But I hope that that is a good standing off point. And again, if you have questions, please, reach out to us. But the end product, you need to be able to be, used in, reused by the American public. 00;19;43;25 - 00;20;05;28 Unknown So that's, hopefully the long and the short of it. But again, please reach out if you have questions. If you do have, intellectual property, considerations or anything that you'd like us to know, you have to describe them. Insufficient detail and clearly state any limitations and describe how the library can use the work within the limitations described or proposed. 00;20;05;28 - 00;20;33;01 Unknown So this needs to be included. In your concept paper. So what's due on April 10th? You need to include it there. And if you're invited to submit, it also needs to be included in the for project proposal as well. So they have to be cited both places. So right off the bat, you need to tell us of any constraints and how the library can still use, whatever products you are delivering to us at the end of your, residency. 00;20;33;03 - 00;21;00;13 Unknown And then just a quick note here about the submission instructions. So if you are applying, you need to email your project concept papers. And again, upon invitation, your proposal to LLC at Loc.gov. So that same email you would be using to ask questions is where you would submit your concept paper and it's invited the proposal. And please include the PR number which is listed here, and the innovator in residence in the subject line. 00;21;00;20 - 00;21;28;02 Unknown And please get those in by the due dates. Proposals submitted through sam.gov won't be accepted. And then just note that the maximum file size allowed through the library's email system is listed here. It's 20 and if you need to, you can send multiple emails. But just make sure they're clearly identified. And also please note that you cannot submit zipped or locked files. 00;21;28;04 - 00;21;53;20 Unknown And it's stated here, but I always like to go over that just in case there are any questions or that changes the timeline or how you would submit. So, section 3.3 is your best friend for figuring out how to submit this. And now we're going to go into project funding again. The library reserves the right to fund some all or none of the proposals submitted. 00;21;53;23 - 00;22;17;01 Unknown And then if you're, if you are made an offer and you're considered unresponsive, to like the library's requests for information in a timely manner, or don't meet the library's deadlines, then, it's possible that the proposal isn't considered. So again, not to scare anyone, but more just to, encourage you to review this and then pay attention. 00;22;17;01 - 00;22;32;08 Unknown Once you're submitting, we'll be using the email, that you've provided to contact you. So just pay attention to your email. Keep that. Keep us in your in your radar, just so that you don't miss anything. 00;22;32;10 - 00;22;55;04 Unknown Out. And a quick note. So, submittal requirements, concept papers and proposals both do need to be in English. Just for everyone across the board. I know we have a lot of interest, from a variety of communities. So I just want to make sure that that slides and then before I jump into the concept paper, I do want to pause and check in again. 00;22;55;06 - 00;23;18;04 Unknown Is there anything that we should, lock into Ramone or share or address? There was an interesting question regarding both webinars. Someone asks if they should attend both webinars or what the difference would be between the webinars. Oh that's wonderful. That's a great question. You do not need to attend both webinars. Thank you for flagging that. 00;23;18;07 - 00;23;42;21 Unknown The next webinar on the 16th will cover the same exercise. So we will go through the bay together. The same information will be provided, because we're human, there may be some variance in the order, but, same information will be provided again. Everything that is outlined in the VHA, you'll be able to get through, these webinars and transcripts for both will be provided as well. 00;23;42;23 - 00;24;15;07 Unknown So they're not there's no different material being, being covered. Excellent question. One more question from someone or two. People actually have this question, which was will someone from the residents program be able to view my concept paper before I submit to the library? That is a great question. No, all submittals must be made through, your other the, look at loc.gov, detail. 00;24;15;10 - 00;24;27;11 Unknown And they're considered your official, concept paper. We we aren't able to review your concept prior to your official submission. 00;24;27;13 - 00;25;01;25 Unknown Are there other ones or. Mom? Nothing else for you. It's all good. Okay, great. Thanks. All right. I will go back to the bar. So let's look together at the cover page and what that entails. So your cover page needs to include the working title, right of your proposed project, applicable program interest areas. If you're selecting other, you can also put other there names, phone numbers and your email address, the date of submittal, intellectual property rights. 00;25;01;27 - 00;25;22;27 Unknown And if there's any proprietary data that you'll be using, any restrictions on that. And again, just to know, please use the email address that is the easiest to reach you at, in case we, you are selected or in case we have, we have questions. So one of the first things that the, the consent paper will include is a vision statement. 00;25;22;29 - 00;25;52;06 Unknown And this describes your creative concept and also which community or audience that you're envisioning for your resulting digital work. The vision statement also should describe how the concept is transformational for libraries and for your intended audience, and then also any pertinent or relevant influences. So, certain individuals that you're influenced by, if there's works, schools of thought that might have influenced your concept. 00;25;52;09 - 00;26;28;18 Unknown Also personal experience, please include that here. And then further, getting into the, the granular ness of the vision statement, it can be further divided into these three sections. So in an introduction, describe, the concept again that you're envisioning for your additional work. Describe your audience. And then also why it's transformational. And in addressing these three areas, you need to also provide a statement and how the proposed concept enhances the ability of the library to meet its goals, as described in this bar. 00;26;28;20 - 00;26;52;25 Unknown Further, further, going into your vision statement approach and feasibility. So describe how your research and creative approach, including innovative, including innovative digital methods, are going to be used. Please describe the resources that will be needed to include. And also you can include examples of library items or collections. Again, that makes for a stronger proposal. 00;26;52;28 - 00;27;21;19 Unknown And then also do you have any possible risks or any dependencies. One example of this could be the communities that may encounter the work or communities represented in the selected, library collection, and then also how to design how you will design for feasibility, accessibility and sustainability. Specifically, when looking at sustainability, we're thinking about the ease of hosting your digital work, the ease of maintaining it, portability. 00;27;21;21 - 00;28;01;04 Unknown And, just please keep in mind that the majority of your research for your content, for this digital work needs to be done with Library of Congress collections, and or access to Library of Congress staff. And then lastly, one of the things you need to include is your capability and your experience. So briefly describe, your how capable you are in providing these, services that the services that you're describing and also, if you have, how you would support that, you have good judgment or exercise good judgment in public communications, because, again, you will be serving as an ambassador for the library. 00;28;01;06 - 00;28;35;20 Unknown Also, this is a great place to list any relevant experience for the proposed project or any relevant experience connecting that proposed audience, for this public work. So and if you're thinking of subcontracting again, this is only, the, contract is only for individuals, but you are able to subcontract, please, if applicable. This is where you would describe, who you'd be subcontracting with or the subcontracted labor that's required for this work. 00;28;35;22 - 00;29;04;19 Unknown All right. Any other I will pause here, because I know that the technical requirements sometimes sprout more questions. Ramone, do we have anything? Sure. We have a fun question. Is this program only eligible for current graduate school attendees? Is this program available to postgraduates? That's a great question. The answer is yes. This program is available to post-grad. 00;29;04;19 - 00;29;30;00 Unknown It is available to grad. We are really interested in, connecting with artists, scholars, creative thinkers. It is open to anyone that meets again, the requirements. So, you have to it is only awarded to individuals. There aren't any teaming arrangements. Anyone who is a, resident or U.S. citizen. And it is also only open to non, federal employees. 00;29;30;00 - 00;29;46;25 Unknown Right. So a federal employee unfortunately is not eligible for this. But barring those requirements, we are excited to hear from a diverse range of folks with, a diverse range of professional and personal experiences. 00;29;46;28 - 00;29;52;14 Unknown Ramona, are there other questions? 00;29;52;17 - 00;30;23;14 Unknown Yes. This one comes from a Naomi Winston. Are we allowed to submit projects that have a physical and digital aspect? Oh, that's a great question. Yes. You are able to submit those. One of the caveats to this is please make sure to, list any materials or any production costs for any physical components. Those do need to be considered, when putting together, your cost estimate. 00;30;23;14 - 00;30;48;13 Unknown And remember that, the library contract only pays out up to 90,000 for the first year. I guess you're more than welcome to just make sure you put all of that into your budget, and you account for that for what it would take to either to to make the physical, component happen. All right. Here's one more. 00;30;48;15 - 00;31;18;05 Unknown How can we display or show the relevant experience? For example, can we link out to personal websites? Oh, that's a great question. Let me get back to you only because I want to make sure I clearly I give you the right answer in terms of linking out to, personal websites. All right. That's all for now. Awesome. 00;31;18;07 - 00;31;27;07 Unknown Thank you. 00;31;27;10 - 00;31;56;04 Unknown Wonderful. Okay, so then scheduling and price estimates again. We kind of touched on this a little bit, but the project schedule and estimated project price, can't be more than 90,000 per year for a maximum of two years. And then this schedule should include when work is expected to occur on site. So the library anticipates that at least 80 hours of onsite work will be needed. 00;31;56;09 - 00;32;17;06 Unknown And again, this is cumulative for the first year. So, that unique digital work needs to be delivered within the first year. And those 80 hours, need to happen on site again. They don't happen have to happen all at once, or consecutively. They can happen in, in different trips, but you do need to account for costs associated for that in your budget. 00;32;17;09 - 00;32;41;26 Unknown If you are awarded a second year, the applicant, is required to promote and conduct their work. And library resources with those communities that they've mentioned. You are expected to continue your research and then also, create scaffolding materials for your work, to support community interaction. Work. A good point here. And it's actually stated here as well. 00;32;41;26 - 00;33;11;23 Unknown So it's a great reminder again, as you work on your contact papers and review, this is work completed in year one cannot be dependent on second year work. So because the award is for one year and the second year is an option, your project needs to be able to, standalone in its first year if necessary. Because the second year and again, it's noted here in case you need the reminder as you're reviewing this later, it's subject to approval by the library and the availability of funds. 00;33;11;25 - 00;33;33;02 Unknown So a good example of this and it's mentioned here is and we'll go over it is Vivien Leigh, our current innovator in residence. Her proposed project could standalone in one year she was renewed for a second year. So she's focusing on the community engagement aspect of it. But if needed, we could have stuck to the first year. 00;33;33;05 - 00;33;59;08 Unknown So that covers the concept paper, and I'm going to talk a little bit now about the project proposal. Just because there isn't a, webinar that happens between, when you were invited to, from submitting the concept paper and then invited to submit a full proposal. So we'll go over that here as well. And it gives an opportunity to familiarize, familiarize yourself with this process in case, you are invited further on down the line. 00;33;59;10 - 00;34;10;29 Unknown And also think about questions that we can maybe either answer here or again, you could submit, to that email address. And please submit those by March 20th. 00;34;11;01 - 00;34;36;03 Unknown So following the review and evaluation of your concept paper, we the library may inviting applicant to submit a formal proposal. And the library may discuss the concept with the applicant to develop or refine it in preparation for full proposal submission. So between concept and, the full proposal submittal, you may hear from us, with some questions or to refine the concept. 00;34;36;06 - 00;34;54;05 Unknown So the proposal is organized in three volumes which is outlined here. So you've got volume one, which is your technical proposal volume two. It's your price proposal. And volume three is your supplemental information. 00;34;54;08 - 00;35;23;09 Unknown And it also includes a cover page. So your cover page again your working title proposed project, your program interest areas, your applicant name, phone number, mailing email address. Again, please make sure they're current and up to date so we can reach you. And then something new here that's different from your concept paper is your unique entity identifier. So your UBI number which is issued by sam.gov after you've registered or a TANF as applicable. 00;35;23;15 - 00;35;47;26 Unknown And then the date that you're submitting it and we'll go into this a little bit more as we go in through the different volumes. But that is one of the key differences between your concept paper. And if you're invited to submit a small proposal. So volume one, you need to do this in your, an introduction to this is you to describe your proposed concept, the digital methods and resulting digital work. 00;35;47;28 - 00;36;08;07 Unknown You need to describe the envisioned community or audience for your work and also your expertise, your experience, and working with the members of this community or audience. Please also describe how the project is transformational and connecting users to the Library of Congress. So this is in volume one. 00;36;08;10 - 00;36;33;20 Unknown For your introduction, and then also if you have any anticipated requirements of library staff time. So if you are anticipating needing to talk to subject matter experts in different collection areas, you can also include this in again, your full proposal. So this is further on down the line. It's invitation only, but it's great to go over it since again, we don't have another webinar between those. 00;36;33;22 - 00;36;55;11 Unknown For your technical approach, you're going to provide a narrative description of the work that's going to be performed. And then you're going to organize it in the order that it's expected you to conform. So what are you doing and in what order? If you are including a second option, you're right. If you'd like to be considered for one, you also need to include that work, in there as well. 00;36;55;11 - 00;37;18;04 Unknown You must identify and describe the research that you're going to be doing in the library. And then any digital methods or technologies used, deliverables for each milestone. Again, you are setting, in the project, plan your own pace for this work. So any milestones, included in the final digital work if you are subcontracting, this is also a great place to include this. 00;37;18;07 - 00;37;27;14 Unknown Any perceived risks are also, can also be included here. 00;37;27;16 - 00;37;47;26 Unknown And we'll scroll down. I realize we're coming closer to time, so we're going to move down here to the project plan. So the project schedule is where you can let us know, like the sequence of your project activities and turn your deliverables into milestones. This is a great way to also include estimated completion times. So days from your project start date. 00;37;47;26 - 00;38;11;06 Unknown And again we'll look at this. How how did the INS put things together as well? In this project schedule, you should also include any activities. If you're subcontracting or using collaborators. You should also include here if there's any demonstrations or demos, if there's any tests, if there's any opportunities for feedback. And again, this is all listed here. 00;38;11;06 - 00;38;21;08 Unknown But just to get you thinking about what's coming further on down the line, if you are invited to submit a full proposal. 00;38;21;10 - 00;38;46;26 Unknown We'll hop down to capabilities, experience and past performance. So this is where you identify and describe your capability and experience related to this project. So anything that demonstrates your ability to successfully conduct your proposed project, connect with the proposed audience. And also if you have examples of, exercising a high degree of judgment in public communications. 00;38;46;26 - 00;39;10;11 Unknown And again, this is because our innovator in residence, is our partner and an ambassador for the, Library of Congress. So there is that, public facing aspect to the presidency as well. We'll look we'll quickly touch on the price proposal. You have to provide, detailed prices for the deliverables. That are identified in your proposal. 00;39;10;13 - 00;39;37;05 Unknown And for each milestone, you need to provide detailed prices as described in the budget workbook attachment, which, again, there's an example of that also provided in the documents. And there's a bit more information about that as well. And then what I really would like to stress here is section 42.4.1 Sam registration. So you do not need this for the concept paper. 00;39;37;07 - 00;40;01;07 Unknown But if you are invited to submit a full proposal, in order to be eligible to be selected for the award, you have to be registered in the system for award management. So, Sam, so there are instructions at the end of this, document on how to do that. The reason we stressed that as soon as you're invited to submit a full proposal, please register in. 00;40;01;07 - 00;40;26;12 Unknown Sam is because this process can take several weeks. So if, if you aren't already registered and you do receive a, invitation to submit a full proposal, start that process immediately upon receiving that invitation. It's a free process. But it is necessary for any individual that wants to receive any kind of federal grant or contract. 00;40;26;14 - 00;40;40;29 Unknown And then in volume three of your proposal, the under supplemental information, that's where you'll provide your Sam registration number. And it is necessary in order for us to enter into a contract with you. So, you will need to provide that. 00;40;41;01 - 00;41;05;04 Unknown And as you put together your contact paper and if upon invitation, your full proposal, here are evaluation, criteria for the concept paper, I will stress and also later on for the proposal, concept papers are not, evaluated against one another, right. They're evaluated against this criteria. So we are not evaluating one paper against another paper. 00;41;05;10 - 00;41;31;20 Unknown You are, being evaluated based on the criteria, that it's outlined below. Before I jump into that, I wanted to take a quick pause. Ramona, do we have any questions? Yes, we have two questions. Are we allowed to submit more than one concept paper? That is a great question. Yes. You are allowed to submit more than one concept paper. 00;41;31;22 - 00;41;56;26 Unknown But just, keep in mind that if you do need to submit them separately. Right. So the same thing that you would do if you were submitting for one paper, you do then need to repeat again for the second. So you can't, tag on multiple concepts onto one submission. Each one needs its own submission. And we have how detailed do we need to be when describing the audience? 00;41;57;02 - 00;42;06;16 Unknown For example, can you geared towards youth or does it need to be 14 to 18 years living in cities? 00;42;06;19 - 00;42;33;17 Unknown That's a great question. I would encourage you to be as specific as you are able, because it gives the reviewers a better understanding of your, concept, and your project. So as, specific as you're able to be, I think is always a great, guideline. 00;42;33;20 - 00;42;43;00 Unknown All right. That was the last question. Wonderful. This. 00;42;43;03 - 00;43;13;23 Unknown All right. So we will look into the project concept paper. So the library will conduct a peer review of each concept paper. Consisting of internal parties or a combination of internal and external experts. Applicants not selected to move forward to the full proposal will be notified. And then again, how? Just due to the number of concept papers we receive, we may be unable to just provide details or feedback as to why the concept paper was not selected. 00;43;13;26 - 00;43;38;24 Unknown And again, there's a note here just for your reference. I'm pointing out again, concept papers will not be evaluated against each other. Rather concept papers will be evaluated independently pursuant to the criteria that's listed here. So that includes responsiveness to the bar. So the broad agency announcement, what we're looking at now. So responsiveness to the BA objectives and requirements. 00;43;38;26 - 00;44;22;28 Unknown Vision statement. And again your capability and experience experience. So we're going to evaluate the degree to which your proposed concepts and the resulting work that you're proposing meets the program objectives. We're also going with the vision statement, going to evaluate the degree to which your proposed project prevents, presents, excuse me, a convincing, transformative, and thoughtful approach to connecting the Library of Congress items or collections to a specific a specific community or audience through, again, digital methods and then in capability and experience that criteria, the library is going to evaluate the degree to which your qualifications that you present or experience support the successful execution of the proposed project. 00;44;23;01 - 00;44;53;12 Unknown And that's also including, any subcontracted labor. And then here you'll see the project proposal. The different evaluation criteria. And again, this is only by invitation. But they will be evaluated solely on the following. So the technical approach, so approach and feasibility to which, your technical approach provides a reasonable and logical approach to the project, which integrates library areas of interest. 00;44;53;14 - 00;45;22;23 Unknown Your project plan, the library is going to evaluate the completeness of the project in terms of the required elements. And again, the capability and experience and past performance. The library is going to evaluate the degree, the degree of which to which the experience and capability that you demonstrate, is applicable. And, which subcontractors, subcontractors, as these elements relate to the project work and influence the project's potential right for a successful outcome. 00;45;22;26 - 00;45;49;03 Unknown When in doubt as to how your proposals or your concept papers will be evaluated, please refer back to the BA again. These webinars, while helpful for stepping through these, don't provide any additional information that isn't already outlined here. And when in doubt, you can always, send us a question through that email. These mentioned and then price is evaluated. 00;45;49;05 - 00;46;19;05 Unknown In terms of reasonableness. So the library's going to assess the reasonableness of the proposed labor rates and other costs in relation to projects of similar scope and complexity that the liberals identified. So it's identified in terms of, again, reasonableness. And then, to wrap up, I wanted to touch on the award process. And then we'll go ahead and we'll take a look at some of the supplemental documents that are provided in the bar. 00;46;19;07 - 00;46;46;13 Unknown So again, project proposal, the award process. So let me up. My notes moved. Okay. Here we go. So a proposal must be acceptable under all evaluation factors to be considered eligible for the award. And again, each award will be evaluated independently based on the factors that we've talked about. And the library will provide the terms when the award is identified. 00;46;46;13 - 00;47;13;07 Unknown So, this isn't, this isn't, again, an evaluation against other concepts as they come in or other proposals. You're only evaluated on the criteria. That is, outlined here. Wonderful. And then we've reached the end. We've got some time to look at some of the, attachments, maybe more questions. I wanted to draw attention to, to appendix A. 00;47;13;11 - 00;47;40;06 Unknown So this is, a guide for how to register on san.gov. And again, there's no cost to register. You can also register and request help for free. So if you are stuck at any point, I do want to point out that sam.gov is a different, entity than the library. So, questions that you do have about registration if you run into some trouble will need to be fielded through Sam. 00;47;40;08 - 00;48;02;16 Unknown So also another reason to get registration done as soon as you're invited to submit a proposal, just to make sure you have enough time, to have that unique entity identifier number, which you'll need to submit your full proposal. So don't delay. And you've got a handy appendix here to help you guide, and guide you through there. 00;48;02;19 - 00;48;37;27 Unknown All right. So let's look at the back again. And before I do that, do we have any questions or. Ma'am? Yes. So the first question is, can you speak more about the backgrounds of the library experts reviewing the concept papers? Different audiences have different language and ways of communicating. That is a great question. Do you have more more information as to what you mean to speaking more about them? 00;48;37;27 - 00;49;02;03 Unknown We can also provide this question as well, just to make sure that what we can find an answer to this in our in our FAQ. But in what sense? Just so I know which information to go back and get for you. Do you know if that's, provided they followed up, are they artist library? Oh. Got it. Okay, great. 00;49;02;05 - 00;49;24;26 Unknown I will reach back out with, more answers to that. And again, that'll be listed in the FAQ. But thank you for the question. You said there was another one of them. Yes. Am I still eligible to submit if I have contracted subcontracted with the LLC in the past? And I can actually answer that question if you'd like. 00;49;25;03 - 00;49;49;00 Unknown Yes. You've contracted with the library in the past. You are eligible, however, you must be submitting a concept paper or proposal. Or when you, register with sam.gov. As an individual, you cannot be a part of an organization. Thank you Ramon. 00;49;49;02 - 00;50;16;26 Unknown All right. Well, take a quick look at the supplemental documentation here. All right. So these are the frequently asked questions and they will be updated. With the answers for questions that you've provided here will also, if they're not already covered in the FAQ. Also any questions that we receive via email. So questions that weren't posed during this webinar will also be answered. 00;50;16;28 - 00;50;45;26 Unknown Here and put on the FAQ if they aren't already covered. So you do benefit from, having those questions answered and that information is also made available to you. And also the FAQ will be posted here on the Innovator in Residence program page as well. And while I'm here, I also wanted to point out that if you scroll down, you can see some of the past innovator and residents, projects, some of them which are referenced in the bar. 00;50;45;28 - 00;51;14;10 Unknown And you can also learn more about our current innovator and residents. Speaking of our current innovator, Vivian's concept paper, with personally identifiable information redacted is available. So you can have an idea of, what that looked like. And then also, her full proposal is available, as well as a budget plan worksheet, and I will let's open this concept paper. 00;51;14;12 - 00;51;41;09 Unknown Here we go. I have a quick question. Oh, yes. You have time. All right. Someone asks can proposals and concept papers be authored by a small team of 2 to 3 people? Or one person has to submit and hire the team as contractors, or in this case, subcontractors? That is a great question. I can go back and find out specific information. 00;51;41;09 - 00;52;03;12 Unknown Again, I don't want to speak out of turn and we can post that in the ethics. Roman. If you have any information you'd like to share about that from the contracting side, please feel free to jump in. If not, we can answer it afterwards. So the contract that results from this program can only be issued to a single person. 00;52;03;12 - 00;52;41;14 Unknown As an individual. But we will go back and get more information to properly answer this question, just so that we have something succinct and clear for you guys. Thank you ma'am, is there another question? That's all for now. Awesome. So this is, an example of a concept paper. Anywhere adventures is Vivian Lee's current project. This is again the three page concept paper that would be due April 10th. 00;52;41;16 - 00;53;09;00 Unknown And here she has the concept. She's answered the questions that are outlined in the bank. She talks about, the timeline she talks about. She also mentions exact, specific examples from the library collection items, activities that could possibly be inspired by those collection items. She answers the question about designing for accessibility and sustainability. Again, we've mentioned a little bit about dependencies and risks. 00;53;09;03 - 00;53;30;12 Unknown And here she addresses her capability experience. Oh, and as you can see here, there are, specific, external facing links to that question. So this is a great way of, of doing it. And it's an example as well as how she's done it. And then the schedule, an estimated budget, will still include the external question link question in the FAQ. 00;53;30;15 - 00;53;51;18 Unknown But as you can see here, she linked up, I wasn't sure how it was executed, so didn't want to speak out of turn, but I'm glad it's answered here as well. And again, this is a jumping off point. And to serve as inspiration, concept papers may vary, right, depending in esthetic, but then also in how they're executed depending on your project. 00;53;51;20 - 00;54;16;03 Unknown But this is just, an example that spoke to, Didion's project. So this is her concept paper again, the three page paper that is due on April 10th. And then this is Vivian's full proposal. Again. This is not due immediately. This is invitation only. But I did want to highlight it. Just so that you have an idea of what's coming down the line. 00;54;16;03 - 00;54;36;20 Unknown If you are invited and it's taking a minute to load, please bear with me. Here we go. And as you can see, here is the full proposal. Let me see if I can. I can zoom in a little bit here. 00;54;36;23 - 00;55;03;16 Unknown And again, an introduction to her concept. And really getting into accessibility. What type of license? She talks about the, milestones for her project. What activities could be developed? And then again, here is the mention of what year two could look like. 00;55;03;18 - 00;55;24;22 Unknown Again, activities and projects. And you're able to take a look at this yourself. But again, another example of what a concept paper could look like. A jumping off point to serve as an inspiration. I know we're reaching the end of our time together so very quickly. If you're looking for inspiration, I did want to touch on this one PDF. 00;55;24;24 - 00;56;00;04 Unknown And it's finding LC Digital Collections, and it's a great just finding guide for looking at our collections online. There are hyperlinks included here, that can help guide you, to sources of inspiration. So these are digitized items in the library's collection, as well as a few tips. To get started on browsing. So with that, I do want to pause, in the last few minutes that we have to see if there are any other remaining questions, and I'm going to go ahead, and turn it over to Ramone. 00;56;00;04 - 00;56;31;06 Unknown Are there any additional questions that we can answer? We have one question that ask. Does the concept paper need to include visual markups like Vivian's? That is a great question. We will get some more information for you just to make sure everybody has access to this information. We'll post it in the FAQ. If you are able to include specificity, please feel free and do that. 00;56;31;09 - 00;56;52;20 Unknown But you don't need to include a markup as interpreted right now if I bar. So Vivian went and was able to provide that specificity. But it is not required. And Ramone, am I interpreting that correctly that markups are not required? Correct. So not required. And again, we'll include this in the FAQ so that everybody has access to this information. 00;56;52;26 - 00;57;04;07 Unknown But if you are able to and you would like to include them, there's nothing that bars you from doing that. 00;57;04;10 - 00;57;12;12 Unknown Are there any other questions in the last two minutes that we have? 00;57;12;14 - 00;57;48;27 Unknown I think nope. Wonderful. All right. Oh did one just come in? Yes. But I will, I will respond to that one. Wonderful. Thank you. Ramon. All right. So with that, I'm going to, stop sharing my screen. We are at the end of our walkthrough of the bar. If you have any questions again, please submit them to, ba dash lock at Loc.gov. 00;57;48;29 - 00;58;16;02 Unknown Again, that's just sit here. I'm still saying it's right through here. And please make sure that you submit those questions by March 20th. Question submitted after the fact may not, be answered. And we are striving to get all of those questions answered. So the questions that were answered here, the questions that will be answered, in the next webinar, by March 25th, so that everybody has access to those and those will be presented in the form of updated, updated FAQs. 00;58;16;04 - 00;58;36;29 Unknown So with that, it is 4:00. That concludes our, walkthrough. Thank you so much for joining us. And I'm really looking forward to reading your concept papers.