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Brador, Isabel: One. All right, great, and we are now recording. So, my name is Isabella Berdour, and I am an Innovation Specialist with the LC Labs team here at the Library of Congress.

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Brador, Isabel: LC Labs is part of the Digital Strategy Directorate, which sponsors the residency program. And I am joined by Ramon Samuel, my colleague from the Contract and Grants Directorate, and he will be helping me, field questions, and answer any thoughts or concerns you may have.

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Brador, Isabel: So…

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Brador, Isabel: Again, for the next 40 minutes or so, we're going to discuss the program, what is an innovator in residence, we'll pause for questions, and then we'll have questions at the end.

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Brador, Isabel: We're gonna go ahead and get started with the actual broad agency announcement that's linked here. And at the end, we'll also talk a little bit more about these other linked documents that you have here, and these are the frequently asked questions that I've mentioned that will be updated, so you can find them here.

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Brador, Isabel: So, without further ado, let's go ahead and open it up. So, when you click on the document, it'll probably go into your downloads folder. You can open it this way.

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Brador, Isabel: And then you can scroll down to find information

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Brador, Isabel: And here it is, and this is the first page of the BAA. So, before we get started on how to apply, I did want to give a little bit of background as to, the Innovator in Residence program itself.

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Brador, Isabel: And then also talk a little bit about what the contract entails. So, the innovator is required to conduct research with library collections, create a unique digital work that could be hosted on the LC Labs website.

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Brador, Isabel: Host a public program, and serve as an ambassador for the library during their tenure as an innovator in residence.

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Brador, Isabel: We are seeking proposals for research and work that connect the library's collections to new audiences, and projects that promote insight and inspiration through the discovery of library items or the creative remixing and reuse of these items.

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Brador, Isabel: Even though the residency is

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Brador, Isabel: hosted in LC Labs, the selected innovator in resident will have access to library resources that are available publicly online, but also on-site only, and will have

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Brador, Isabel: access to, subject matter experts and staff throughout the library. So the library comes together to host the innovator and offer program support.

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Brador, Isabel: So, the process itself…

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Brador, Isabel: The application process is a two-part process that I do want to stress. So, the first part that is due April 10th at 2pm.

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Brador, Isabel: Eastern Time is the 3-page concept paper, and it is 3 pages, including a cover page, which we will go over some of the requirements in this webinar, but again, everything is listed here. So after reviewing your concept papers, the library will then invite applicants to submit full proposals on their concept. So again, this is invitation only.

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Brador, Isabel: To submit a full proposal.

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Brador, Isabel: And if selected, what does the innovator in resident do? So, the innovator spends a minimum of 12 months, beginning in September of this year, so September 2026,

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Brador, Isabel: Creating and re… engaging in research and creating a digital work, and sharing that work with a audience or selected community. The award amount for this first year is up to $90,000, and the award is for no more than 2 years.

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Brador, Isabel: Please note that this award, and you'll see it later on, is paid out on a deliverable and timeline, that… on a deliverable basis, and it's a timeline that you all propose in your project plans. The residency

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Brador, Isabel: It is possible to be extended for a second year, pending, of course, library approval and the, availability of funding.

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Brador, Isabel: If you are interested in a second year, it's an option year, you need to indicate that in your concept paper, and if you are invited to submit a full proposal. That's the only way you are eligible for a second year of your residency, if you are interested in one. If you don't indicate it, a second year will not be offered.

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Brador, Isabel: Also, some, quick, technicalities that I want to go over and highlight. Again, this information is all available to you, but I do want to emphasize, the library was only going to contract with individuals. We are not contracting with organizations or teams.

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Brador, Isabel: And we are not going to, award teaming arrangements or grant cooperative agreements.

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Brador, Isabel: The resident is, of course, allowed to subcontract for supplemental labor. If your project requires it, you can include that, and we'll go over that a little bit later. But it is only for… the award is for individuals.

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Brador, Isabel: The BAA is also limited to individuals who are citizens or permanent residents of the United States.

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Brador, Isabel: And government employees are not eligible for this program.

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Brador, Isabel: Now we'll talk a little bit about where the residency takes place. So, much of the residency is remote. However, the resident is required to spend at least 80 hours at the library's offices in Washington, D.C. in year one, and this… these 80 hours are cumulative, so they don't have to be concurrent.

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Brador, Isabel: One thing to mention when thinking about your project proposals is that project funding

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Brador, Isabel: is inclusive of all the costs you incur during this residency. So, that includes, again, that subcontracted labor if you are, if you are needing that, participation honorariums, any production or fabrication supplies for your digital work, and then, again, travel to and from the library, including lodging,

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Brador, Isabel: to complete those, those 80 cumulative hours. So just keep that in mind as you are planning.

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Brador, Isabel: Your… as you were planning your project. And also note that the selected resident,

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Brador, Isabel: The tasks that you articulate in your project plan, is the schedule that we will follow and we will deliver and pay for… pay on,

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Brador, Isabel: for your, for your, pay schedule, but also for your project schedule. So, very important to review this and keep this in mind as you, put together your concept papers.

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Brador, Isabel: So now we're going to talk about the program interest areas, but before I do that, I want to pause quickly and see if there are any questions that have come in through the Q&A feature. Ramon?

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Samuel, Ramon: What questions have been submitted so far?

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Brador, Isabel: Fantastic, okay. So, that's excellent. We do have a lot of ground to cover. So we'll go ahead and talk about the program interest areas. So, the digital works that are in,

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Brador, Isabel: that are inspired by… the digital works need to be inspired by both the library's collections, but also the needs or interests of a specific public audience. They need to tell an engaging story, they need to prompt deeper inquiry, and they need to just demonstrate a new method of discovering library items.

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Brador, Isabel: And or present free-to-use items, and tools that enable creative remixing and reuse of these items.

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Brador, Isabel: Digital methods and media are required, and media that is, that can be experienced through a web browser is preferred.

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Brador, Isabel: This digital work may or may not be hosted on the ELC Labs website, and applicants, when you're thinking about your projects, should consider accessibility and sustainability in your design. So.

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Brador, Isabel: the program areas I'm about to cover,

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Brador, Isabel: are meant to give you all examples of the focuses of the areas that you can focus on, but you don't have to limit to those. You do, however, have to adhere to the guardrails or the parameters, like I like to call them, for the residency.

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Brador, Isabel: And a quick note, quality concept papers will cite specific library items or collections that are to be used in your proposed work, so if you have an idea of a collection that you'd like to work with, or items you'd like to work with, please go ahead and cite those.

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Brador, Isabel: And now we're going to cover some of the program areas. Again, this is not meant to limit your proposal concepts, regardless of your program area.

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Brador, Isabel: You do just need to use the Library of Congress collections, include a digital, an innovative digital method, there needs to be a digital work, and it needs to be designed with a particular audience or community in mind.

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Brador, Isabel: So the first program area is interpretation.

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Brador, Isabel: The digital works proposed under this program area present a transformational interpretation of a Library of Congress item or collection, and use research within the library's collections that… to inspire that digital work.

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Brador, Isabel: It's expected that

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Brador, Isabel: Concepts proposed under the interpretation program area will represent the personal perspective of the resident, and will present an editorialized lens to raise awareness of a relevant story, insight, or provocations for the designated audience. So, it's expected under interpretation that the project that is presented will

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Brador, Isabel: interpret the library's collections or library collection items. A really good example of this is our current innovator in residence, Vivian Lee. She created a mobile website called Anywhere Adventures for audiences around the country to learn about their hometowns using library,

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Brador, Isabel: library collection items. You can learn more about her work through this link, but also through the Innovator in Residence program page, which is here.

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Brador, Isabel: And a good thing to remember there is, at the bottom of this page, we also link out to the work

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Brador, Isabel: Of various other.

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Brador, Isabel: previous innovators. So that's lovely, too, because you can see, as the program areas, as we walk through them, you can see past examples of folks' work as well, which is lovely. And we're going to go back to the BAA.

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Brador, Isabel: And talk about our second program area, which is discovery. So, concepts submitted for this program area demonstrate a new digital paradigm for finding and using library collections, or multiple collections. A great example of this is our 2022 innovator in residence, Jeffrey Yu Warren. He created a series

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Brador, Isabel: Of historic Chinatown recreations using items from the Library of Congress, and he also created a toolkit to teach his process of recreation to communities who had also lost vibrant neighborhoods. He used, critical fabrication, 3D models.

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Brador, Isabel: And he also added atmospheric effects and soundscapes to make these virtual representations more experiential.

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Brador, Isabel: And that's a great example of using the Discovery Program Area Framework.

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Brador, Isabel: The third program area is reuse.

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Brador, Isabel: And concepts received under, the reuse, use images, video, and text from the collections, and remix, and again, reuse, these items in the collection to design a work or workshop series, that empowers and enables an audience or community to

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Brador, Isabel: transform and reuse the digital collections themselves. And they can be doing this for art, they can be doing this for business, they can be doing this for research, and or just their own pleasure and curiosity, and self-edification. So a great example of this

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Brador, Isabel: is, Citizen DJ, which was our 2020 Innovator in Residence Brian Fu's concept. He used some of the library's free-to-use audio and audio from the moving image collections to create this web application, Citizen DJ, which enables users to sample

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Brador, Isabel: And create their own beats and sound mixes using Library of Congress.

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Brador, Isabel: collection items and audio. So that was really exciting, and again, you can access all of this through, the Innovator in Residence program page. And then the last program area, again, because these are meant to inspire, not necessarily limit or restrict your concept papers, is Other, and it really is, along with the spirit of, like.

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Brador, Isabel: creativity, innovation, applicants can apply with a concept paper that doesn't meet, necessarily, these three other program areas, but still exists within the guardrails or the parameters outlined, in the project. So, again, it creates a digital work with a digital and a,

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Brador, Isabel: An innovative digital method, for a particular audience.

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Brador, Isabel: And again, uses the library's collections.

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Brador, Isabel: So, we're gonna go ahead and look now at the schedule. So this BAA was issued on February 24th. We have had two informational webinars, which… this of which is the second.

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Brador, Isabel: And then the concept papers are due April 10th.

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Brador, Isabel: at 2 p.m. Eastern Standard Time. Upon invitation and upon review of the concept papers, full proposals will be due in May of this year, with an award announcement going out in August, and a contract

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Brador, Isabel: Starting in September of 2026.

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Brador, Isabel: And again, this is the deadline regarding questions that I started with at the top of the hour, so questions are due, by March 20th, and they will be answered and posted by March 25th. Again, you can submit questions, obviously, right now, but afterwards as well, through loc-baaatlock.gov.

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Brador, Isabel: And then this is the same email you will use to submit your concept papers. When you submit your concept paper, please make sure that you use the BAA number here, and BAA Innovator in Residence in the subject line. And again, follow these procedures as well for submitting your questions.

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Brador, Isabel: And that will be updated here.

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Brador, Isabel: As well as on the Innovator in Residence program page.

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Brador, Isabel: So I'm gonna pause there before I dive into the project concept papers and a little more of the granularity behind that process. And I will now

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Brador, Isabel: Pause for Ramon in case there are any questions.

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Samuel, Ramon: Yes. So, someone asks…

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Samuel, Ramon: Does the library have a preference for projects that do or do not include a second-year option?

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Brador, Isabel: That is a great question. The library does not have a preference, but if you have a preference, you need to make sure that you include it, but the library does not have a preference, no.

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Brador, Isabel: Great question.

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Samuel, Ramon: And that's all.

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Brador, Isabel: Oh, great. Thanks, Ramon.

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Brador, Isabel: Alright, so we will go ahead and dive into the concept papers. So, the library is going to use this 3-page concept paper to gauge applicability and interest in a proposed effort. All applicants are required to submit a concept paper to be considered for the award, so you are able to submit

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Brador, Isabel: more than one concept paper is something I did want to flag, but you do need to, again, submit an entire concept paper for each idea that you would like to have considered.

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Brador, Isabel: Ideas or projects without concept papers will not be considered.

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Brador, Isabel: After submission, the library may reach out to discuss the paper, with the applicant, or to develop or refine the project.

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Brador, Isabel: And this is just to avoid any unnecessary work on your behalf, or on the library's behalf.

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Brador, Isabel: for a project that may not be suitable, ultimately, for, for the contract. That said, please make sure that you are monitoring your email addresses, and providing email addresses and contact information that is current and is accessible to you, because the library may reach out.

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Brador, Isabel: I do also want to point out that the library will notify applicants if a concept paper is not selected to proceed to Step 2, which is the full proposal.

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Brador, Isabel: Due to the volume of, concept papers we may receive, we may not be able to give you feedback on your concept paper if it is not selected, but we will be reaching out to tell you, if it wasn't selected. So again, make sure that the,

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Brador, Isabel: contact information you're providing is current and is accessible. Make sure that you're looking at your spam or your junk inboxes as well.

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Brador, Isabel: And that is also because, not to scare anyone, but, submissions that are incomplete, they're lacking, or do not respond to the technical requirements of the BAA might not be evaluated, or they'll be evaluated as is. They may not have opportunity for revision, and it's up to the library's discretion.

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Brador, Isabel: again, review the BAA,

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Brador, Isabel: And make sure that you're following those guidelines and parameters, and make sure that you are able to, monitor and respond in a timely manner to any communications you may receive from the library.

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Brador, Isabel: I also want to quickly touch on intellectual property rights. So, here, I will go ahead and read directly from the BAA, because whenever I try to summarize, I do miss part, or some of it.

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Brador, Isabel: So, the library's intention with all of… with the solicitation is that the works created are a maximum benefit to the American people. So, the products created because of this BAA, whether it be the product or the public event recordings for any events that you have, blog posts or other project documentation.

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Brador, Isabel: are delivered to the library and made available on Lock.gov properties. So in order for that to happen.

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Brador, Isabel: Everything needs to be published under a CCO 1.0 universal license. So that means that the applicant grants the library and the public an irrevocable, fully paid-up, royalty-free, non-exclusive worldwide license to reproduce, distribute, copy, display, create derivative works, and publicly post

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Brador, Isabel: link to and share the works or parts thereof for the purpose of promoting the residency, making it accessible to the American people, and for any other purpose.

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Brador, Isabel: So I like to read that out loud so that we all, are on the same page about the intellectual property. Mind you, if in the event that the… that there is a limitation to the intellectual property, the applicant must describe

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Brador, Isabel: the intellectual property in sufficient detail, clearly state that limitation, and describe how the library can use the work with the limitation described or proposed by the applicant. This information

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Brador, Isabel: And this explanation needs to be included not only in your project concept paper, so at the outset of the two-part process, but if you're invited to submit, it also needs to be included in the full project proposal as well.

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Brador, Isabel: And then these are the submission instructions for the project concept paper that I mentioned earlier. So, applicants shall email project concept papers, and again, upon invitation, submit full proposals. And this is going to that same email where you'd be submitting any questions you may have, loc-baa at lock.gov.

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Brador, Isabel: Please make sure that you include this BAA number, which is listed here in parentheses, and BAA Innovator in Residence in the subject line. Again, your project, concept papers are due April 10th by 2PM EST.

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Brador, Isabel: Also, please note.

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Brador, Isabel: projects or proposals submitted elsewhere, will not be considered. So if you submit a concept paper proposal to SAM.gov, it's not going to be accepted.

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Brador, Isabel: it needs to be submitted to this email address. And a few technical requirements to keep in mind. The maximum file size allowed through our email system is 20MB, so if you need to send multiple emails, you definitely can. Just make sure that they're clearly identified as

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Brador, Isabel: Being multiple parts to a whole.

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Brador, Isabel: And please note that you cannot submit a zipped or a locked file. So…

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Brador, Isabel: When putting together your concept papers, make sure to review this section.

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Brador, Isabel: And now we're going to… again, oh, and I also just like to flag this, we mentioned this earlier, it offers considered unresponsive to the library's request for information in a timely manner,

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Brador, Isabel: may be removed from further consideration. So again, not to scare anyone, but just to encourage you, provide current contact information, and make sure that, you're monitoring that.

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Brador, Isabel: So now I'm going to dive into more of the, nitty-gritty of the project concept paper, and what, just what goes into that exactly. Before I do, Samuel, Ramon, sorry, do we have any other questions?

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Samuel, Ramon: No questions.

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Brador, Isabel: Thanks, Ramon.

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Brador, Isabel: Okay, so the project concept paper. Again, concept papers may be no more than 3 pages in length, including a cover page, and it cannot include any promotional brochures, advertisements, or extraneous material. You are able to submit

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Brador, Isabel: multiple concept papers, we do just ask that a separate concept paper be created for each project. So, you can't, bundle them together. Each one needs its own, separate, submission.

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Brador, Isabel: So, your first page is going to be your cover page. It's where you're going to have the working title of your proposed project.

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Brador, Isabel: any of those applicable program interest areas. Include your name, your phone number, email address, the date of the submittal, and, again, any limitations or licensing around your intellectual property rights or proprietary data restrictions. That needs to be included

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Brador, Isabel: At the outset of your submission.

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Brador, Isabel: Next, you'll go ahead and you're going to include a vision statement, and at the big picture level, this describes your creative concept and the envisioned community or audience for your resulting digital work.

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Brador, Isabel: The vision statement should also describe, how the concept or your digital work is transformational for libraries.

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Brador, Isabel: And the intended audience, as well as if there's any influences, so works, schools of thought, personal experience, that underpin your concept.

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Brador, Isabel: And there are a few sections to your vision statement. So the first is an introduction. You need to briefly describe, again, your concept for the Envision Digital Work, your intended audience, and why it's transformational. The next section is approach and feasibility. You need to describe your research and creative approach.

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Brador, Isabel: If there's any innovative digital methods that you're going to use, which resources you're going to use. Again, if you have examples of library items or collections, be sure to mention them here. And then also go over any dependencies or possible risks.

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Brador, Isabel: Such as to the communities that you're going to encounter in the work, or the community represented.

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Brador, Isabel: And then also, you're going to talk a little bit about how you're going to design for feasibility, accessibility, and sustainability.

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Brador, Isabel: And just a reminder that the majority of the research for your content needs to be done with Library of Congress collections and or our staff.

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Brador, Isabel: Lastly, you're going to round out your vision statement with capability and experience. So you're going to briefly describe your capability in providing the services that you've described in your vision statement,

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Brador, Isabel: One thing to mention, because the li- the library's innovator does serve as a,

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Brador, Isabel: ambassador for the library. You can also include,

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Brador, Isabel: capabilities or experience that show an exercise of good judgment in public communications, that's also something that we consider. In this section, you're also going to include relevant experience to the proposed project, and then also if you have any experience connecting with that audience that you've proposed for your public work.

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Brador, Isabel: And again, if you are thinking of using subcontracted labor or requiring subcontracted labor for your digital work, this is the section in which to include it as well.

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Brador, Isabel: The, schedule and price estimates remain the same.

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Brador, Isabel: And there is a, example of this included in the documentation that's available in the BAA, and we will go through that documentation

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Brador, Isabel: At the end of our time together. So, I'm now going to move into the project proposal. So, the concept paper is due April 10th.

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Brador, Isabel: By 2PM EST. The project proposal, again, is part two of the submission process. It is invitation only, but we will cover it together here because there isn't another webinar, between, the concept papers being due and the invitation for the project proposals, the full proposals going out. But before I dive into the project proposals.

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Brador, Isabel: I'm going to see if there are any questions. Ramon?

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Samuel, Ramon: We have one question. How specific should subcontractor information be in the concept papers? Example, list general support they'd be providing, or name of the potential subcontractor.

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Brador, Isabel: That's a great question. If you have someone that you, or groups that you would like to work with, or whoever you're thinking of subcontracting with, I would be as specific as possible, just to give, the library an idea of who you would like to,

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Brador, Isabel: have complete that part of that work, so be as specific as you can be. Ramon, do you have anything to add for that from a BAA perspective or contracting perspective?

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Samuel, Ramon: I don't have anything here, but when we provide, additional answers on the, Innovator page.

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Samuel, Ramon: You'll have a more, detailed response to that.

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Brador, Isabel: Yeah, perfect. Thank you.

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Brador, Isabel: Alright, so we'll go ahead and dive into the project proposal now.

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Brador, Isabel: So, following the review, evaluation, and discussion of the concept paper, the library may invite an applicant to submit a full proposal for the project, and we may reach out to discuss the concept with the applicant to develop or refine it in preparation for full proposal submission.

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Brador, Isabel: So, what goes into a full proposal? It is organized in three volumes. The first volume having… being the technical proposal, it has an introduction, the technical approach, which includes your project plan.

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Brador, Isabel: And then, again, a section about capabilities, experience, and past performance. Volume 2 is your price proposal, and then Volume 3 is your supplemental information, which we will go over

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Brador, Isabel: towards the end of our time together, but that includes your SAM registration, and again, intellectual property and any limitations or restrictions that are involved.

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Brador, Isabel: So, looking at the cover page, There are…

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Brador, Isabel: Very similar things to the cover page for your, contact paper, with one,

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Brador, Isabel: big difference, which we will go over. So, you have your working title, your program, interest areas.

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Brador, Isabel: Applicant's name, phone number, mailing and email addresses.

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Brador, Isabel: And this is, the bigger difference. It's the unique entity identifier, so your UEI number, that's issued by SAM.gov.

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Brador, Isabel: And you do need to register for that if you do not have a UEI number.

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Brador, Isabel: If you are invited to submit a full proposal, that would be the time to also register for a SAM.gov… on SAM.gov for a UEI number. The library needs that in order to contract with individuals, we are unable to contract with individuals who do not have a UEI number. It is a completely free process, but it can take some time, which is why, if you don't have

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Brador, Isabel: this, identifier number already. We would encourage you to register,

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Brador, Isabel: as soon as you are invited to, submit a full proposal. So you don't have to do that now, but if you are invited to submit a full proposal, we do encourage folks to please go ahead and register, just because it can take some time. And, I'll show you at the end of our time together, but there is an appendix that details how to register for that number. So, again, everything you need to successfully apply is outlined here in the BAA.

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Brador, Isabel: So don't worry or stress about that, it's here for when you need it, or if you need it.

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Brador, Isabel: So, let's look at the technical proposal. You have an introduction. The introduction, again, describes that proposed concept. It describes the envisioned community or audience for the resulting work.

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Brador, Isabel: And also includes the applicant's expertise or experience in working with members of this community.

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Brador, Isabel: And then you are going to describe how the project is transformational in connecting users to the Library of Congress. So, how does the concept and technical nature of the work change the way the public encounters the Library of Congress, its items, its collections?

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Brador, Isabel: How is the concept resulting, work transformative for the envisioned audience?

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Brador, Isabel: And then also include any anticipated requirements on library staff time. Again, the residency is hosted by LC Labs, but the library does come together to make sure that we are able to support and host, the resident and their, project.

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Brador, Isabel: Then we're going to move into the technical approach. So, you're going to provide a narrative description of the work that's going to be performed, and you're also going to organize it in the order that it is expected to be performed.

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Brador, Isabel: It includes all the activities necessary to achieve your desired project results. And again, if you are, looking for that second option here, you do need to state it here as well. You also need to identify and describe

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Brador, Isabel: The research that you are intending to do with the Library of Congress collections, that technical approach, any digital methods and technologies that you're going to be using, as well as deliverables

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Brador, Isabel: for each milestone. So as you plan out your work, you are going to be stating what are you going to be delivering throughout that plan, and that is how the contract is paid out. It is paid out on a milestone deliverable basis, which you outline in your project plan.

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Brador, Isabel: So you sequence your activities and your deliverables, again, into milestones, starting from project start date, and then these… this section details how to plan that out, and we'll look at, Vivian Lee, our current innovators,

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Brador, Isabel: Full proposal, as well as her concept paper, so you'll have an idea of, what that looked like.

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Brador, Isabel: The next section is capabilities, Experience, and past performance. You're going to identify how your capabilities or experience as it relates to this particular project that you're proposing, anything that demonstrates your ability to successfully conduct a proposed project, connect with your proposed audience.

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Brador, Isabel: And again, because innovators and residences are ambassadors for the library.

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Brador, Isabel: Any experience that demonstrates exercising a high degree of judgment in public communications.

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Brador, Isabel: If you are using subcontractors, please make sure to list that here.

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Brador, Isabel: Now we're going to go into Volume 2, so this is the price proposal. You identify the time, weeks, and months projected for each milestone, the travel materials required to perform each milestone. This information

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Brador, Isabel: needs to be included in firm fixed price per milestone, so you're going to propose and implement a project consistent with this requirement. The library, just as a,

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Brador, Isabel: as a footnote, the library will not pay the applicant for anything beyond the contract award, or for any additional items, such as travel or supplies. So, as you think about your concept, and as you think about your full proposal when the time comes, if invited.

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Brador, Isabel: Just be sure that you're thinking about those things when thinking about the price proposal.

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Brador, Isabel: And then Volume 3 of your full proposal, again, this is the full proposal that's,

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Brador, Isabel: per invitation, you are looking at your SAM registration, which I mentioned a little bit earlier. So, in order to be

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Brador, Isabel: eligible for the award of a contract from this BAA, you have to be registered in SAM, which is the system for award management. There are instructions, again, at the end of this BAA, which I will scroll down to at the end.

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Brador, Isabel: And it will tell you how to register.

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Brador, Isabel: It is a free process, but again, it can take several weeks. So, if you're not already registered.

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Brador, Isabel: you should start that process as soon as you are invited, to submit a full proposal. Again, completely free, but it is necessary for anyone that receives any kind of federal grant or contract.

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Brador, Isabel: And now we're going to talk a little bit about the evaluation and award process. I'm going to pause, since this is a lot of information, and see if there are any questions. Ramon?

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Samuel, Ramon: No new questions.

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Brador, Isabel: Fantastic. Okay, so we'll go ahead and get started on the evaluation criteria. So, for the project concept paper, again, do April 10th, 2 p.m. Eastern.

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Brador, Isabel: The library will conduct a peer review of each concept paper, consisting of, either

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Brador, Isabel: Solely internal parties, so library exports, or a combination of internal and external experts.

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Brador, Isabel: The peer review board will then recommend whether a proposal moves forward, as well as any revisions or additions to the project. There's no, predetermined number of times that the peer review board will review each concept paper,

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Brador, Isabel: However, in general, all concept papers received prior to the specified due date, so April 10th, 2 p.m. Eastern Time, will be evaluated by the Peer Review Board.

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Brador, Isabel: So just that's something to keep in mind. And they are evaluated on the following criteria. One is responsiveness to the BAA objectives and requirements. Again, everything you need is outlined in this BAA, so familiarize yourself with it as you are creating your concept paper and as you are submitting your full proposal.

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Brador, Isabel: If invited to do so. So…

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Brador, Isabel: The library will evaluate the degree to which your concept paper, and the resulting work meets these programs' objectives and the responsiveness to the requirements in this BAA.

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Brador, Isabel: So, for the vision statement.

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Brador, Isabel: The library is going to evaluate whether the project that's proposed prevents a convincing, transformative, and thoughtful approach to connecting Library of Congress items and collections with a specified community or audience through digital innovative methods.

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Brador, Isabel: capability and experience, the library will evaluate the degree to which the qualifications listed and the experience listed support successful execution for the proposed project, and this also includes any subcontracted labor. So.

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Brador, Isabel: Those are the criteria and the evaluations, and again, I encourage you to re-read this, take some time with it as you craft your concept papers.

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Brador, Isabel: And now we're going to move into the project proposals. So, again, a project proposal is submitted only by invitation, from the library, so… and they are… so…

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Brador, Isabel: This is something that will be, requested in May, upon invitation only.

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Brador, Isabel: the project proposal will be evaluated based on the following criteria, again, as published in this announcement. So, your technical approach, will be

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Brador, Isabel: evaluated for not only your approach, but also feasibility. The library will evaluate the degree to which the proposal provides a reasonable and logical approach to the project, the degree to which it integrates the library's areas of interest.

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Brador, Isabel: And provides appropriate reports and deliverables to document progress and outcomes, quality controls, and realistic project risk assessment.

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Brador, Isabel: And the library will also assess the reasonableness of the proposed labor hours in relation to the project of similar scope and complexity for the deliverables identified.

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Brador, Isabel: In regards to the project plan, the library will evaluate the completeness of the project plan in terms of required elements.

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Brador, Isabel: For your project proposal moving into capability, experience, and past performance, the library is going to evaluate the degree of experience and capability demonstrated not only by the applicant, but if applicable, subcontractors, if those are included.

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Brador, Isabel: And again, you were evaluated in regards to which these elements relate to the project work, and also influence the project's potential for a successful outcome.

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Brador, Isabel: And, this is noted earlier, but the library may contact any references that you list to help with this evaluation process.

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Brador, Isabel: And then in regards of price, the project proposals are evaluated from a technical perspective, have no outstanding issue or area of clarification, and are determined to be consistent with the objectives of the BAA,

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Brador, Isabel: and the interest of the li- to the library. And they're going to be, again, evaluated for price and the availability of funding.

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Brador, Isabel: The price data that's submitted is going to be evaluated for reasonableness, and the library will assess the reasonableness of the proposed labor rates and other costs in relation to projects of similar scope and complexity for the deliverables identified.

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Brador, Isabel: So, the award process, a proposal needs to be acceptable under all evaluation factors to be considered eligible for this award. And just to note that each proposal is going to be evaluated independently based, again, on the following factors listed in descending order of importance. So.

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Brador, Isabel: technical approach, Capabilities, experience, and past performance.

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Brador, Isabel: than price.

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Brador, Isabel: And then just to note, all non-price factors, when combined, are significantly more important than price.

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Brador, Isabel: So that's something to keep in mind as well.

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Brador, Isabel: As we get towards the last 15 minutes of this hour, I'm going to go ahead and spend some time now with not only the appendix here for the SAM.gov process, registration process, but then also with some of the other

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Brador, Isabel: Documents that are attached to this BAA.

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Brador, Isabel: And then we'll pause for some more questions.

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Brador, Isabel: So, this is the appendix I was referencing earlier when I talked about, SAM.gov registration for that number. Again, you only need this if you are invited to, submit a full proposal, so you do not need this for your concept paper submission, which is due April 10th, 2 p.m. Eastern Time.

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Brador, Isabel: But if you are invited to submit a full proposal, there is no cost to register with SAM.gov.

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Brador, Isabel: It is free, and it will take a few weeks, a considerable amount of time, so please make sure you do this in a timely manner as soon as you are invited to apply. And then one thing I wanted to note is that

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Brador, Isabel: you are registering with SAM.gov, not with the library. So if you do have questions, if you do run into any trouble, you can reach out for help in registering, but you will be working with and interfacing with

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Brador, Isabel: SAM.gov, or SAM employees, not with library personnel. So just the distinction, in case you do get stuck, there is help available, and it is detailed here how to reach out and grab that.

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Brador, Isabel: But it won't be from library personnel.

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Brador, Isabel: So I'm going to go ahead and close the BAA.

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Brador, Isabel: And come back.

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Brador, Isabel: or… and come back to, the landing page here on SAM.gov.

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Brador, Isabel: And then before I review these.

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Brador, Isabel: I wanted to turn it over to Ramon real quick. Do we have any questions?

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Samuel, Ramon: Yes, so…

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Samuel, Ramon: We have a question that says, do you limit the number of concept submissions? Also, do you select one or multiple innovator and residence projects?

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Brador, Isabel: Those are great questions. So, we don't limit the number of concept paper submissions. Again, you do need,

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Brador, Isabel: a submission for each concept or project you would like to propose, so you can't bundle them, they need to have their, each one needs to be submitted fully. And then we… the library…

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Samuel, Ramon: Yeah. You want to answer that one, or you want me to?

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Brador, Isabel: You, you can, and then I have a…

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Brador, Isabel: supplemental information, I think, but go for it, Ramon.

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Samuel, Ramon: Sure, alright. So, the library reserves the right to, select none, one, or many projects.

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Brador, Isabel: That is exactly right. We have had a… we did have a year where we did select two innovators.

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Brador, Isabel: And I think it is… it's listed on the Innovator in Residence program page. But yeah, I don't have anything to add. Thank you, Ramon.

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Samuel, Ramon: Alright, that was the last question.

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Brador, Isabel: Excellent. Okay. So, again, we just went over the BAA. This is the Frequently Asked Questions section, which will be updated with questions gleaned from this webinar, our first webinar, or any questions that we receive through our, email address that I mentioned, which again is

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Brador, Isabel: loc-baaatlock.gov. If you've submitted a question, or you've asked a question that's already been addressed in the FAQ, it won't be updated, but if it's a new question to this body of growing work, growing questions, it'll be updated here. And you can access that here, and you'll be able to access that on the Innovator in Residence program page. Again.

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Brador, Isabel: On March 25th. Please make sure you get your questions in by March 20th. You also have these other documents here. So, you have that budget plan worksheet that was referenced. Let's see if it opens… oh, great, it did, okay.

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Brador, Isabel: Here we go

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Brador, Isabel: see if it opens, we'll give it a second. In the meantime, while that's opening, we also have, the concept paper that was submitted by Vivian Lee, our current innovator in residence. We have the proposal, and then we have a wonderful finding aid for searching library,

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Brador, Isabel: collections. So let me reshare my screen, because, Ramon, you can't see my, the budget plan worksheet, right?

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Samuel, Ramon: No, I can't.

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Brador, Isabel: Okay, great, let me open this here.

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Brador, Isabel: Okay, we'll go ahead and share it this way. Can you see it now, Ramon?

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Samuel, Ramon: Yes.

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Brador, Isabel: Wonderful. So this is what the, budget plan worksheet looks like. This is what you will be needing. I'm gonna go ahead and share…

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Brador, Isabel: another document with you. We're going to open up Vivian's Proposals, but this document is here for your use. Make sure you access it. Again, look through the BAA where you need it.

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Brador, Isabel: Let's look at Vivian's, Vivian Lee's concepts paper. Again, concept papers are due April 10th, 2pm, and it's opening, so it's gonna take a second.

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Brador, Isabel: Hold on… perfect, here we go. Let me go ahead and share my screen so you can see that.

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Brador, Isabel: Alright, you should all be looking now at, Vivian Lee's, concept paper for Anywhere Adventures. You'll see here…

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Brador, Isabel: It's 3 pages. This is her concept. She has answered the questions, why is it transformational, the intended audience.

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Brador, Isabel: She's also given examples of library collection items and activities, that could inspire the work.

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Brador, Isabel: She's talked about her approach.

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Brador, Isabel: She's talked about for designing for accessibility and sustainability. She's addressed any dependencies and risks for her project.

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Brador, Isabel: And then here she's talked about her capability and experience to carry out the work.

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Brador, Isabel: And then, the schedule and estimated budget.

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Brador, Isabel: And she's included that here.

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Brador, Isabel: So she has her cover page.

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Brador, Isabel: And then the other parts of her proposal, so her vision statement. So it's a 3-page concept paper.

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Brador, Isabel: Now we're gonna go ahead and open up her proposal. So this is the full proposal that, you submit by invitation only.

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Brador, Isabel: Gonna open this file… Ramon, can you see the full, proposal?

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Samuel, Ramon: I can see the first page and snippets of the second page. Now I can only see the corner of the first page. Yeah, this is,

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Samuel, Ramon: Decent view.

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Brador, Isabel: Okay, alright, I can… I can zoom in a little more. Thank you, I appreciate that. My windows are a little odd. Okay, so this is Vivian Lee's full proposal.

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Brador, Isabel: Again, she's got her introduction, and it's organized in the various volumes, so Volume 1, Volume 2, Volume 3.

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Brador, Isabel: She talks about intellectual property, why it's transformational, she talks about the library, staff time, the intended audience, again.

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Brador, Isabel: She talks about the different milestones and deliverables for the project.

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Brador, Isabel: For her project plan. And then she opted into a year two.

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Brador, Isabel: And she makes that distinction here as well.

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Brador, Isabel: And again, you are able… this is available to you on the BAA, so you're able to look at this more closely. And again, it is an example, but it is here, and it is available for you to use.

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Brador, Isabel: And then lastly, I know we only have about 10 minutes left, I wanted to share

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Brador, Isabel: This finding guide with you.

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Brador, Isabel: Let's see if it opens… great. So, this is a great resource for, navigating the library's digital collections. It's got tips for browsing our online collections.

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Brador, Isabel: And you'll see here, there are links to each of these, different relevant sections. So, digitized books.

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Brador, Isabel: Our early copyright records collection.

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Brador, Isabel: Image sets that are free to use and reuse, and then different collections that fall under that as well. If you're interested in the sheet music collection as well,

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Brador, Isabel: Datasets, if that is more the area that you are looking to be inspired in, as well as some tips for browsing, along with, research guides. We also have a archive of blog posts. The library has various blogs that you may be able to use. The library also has a YouTube channel.

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Brador, Isabel: And you can also just jump right in, of course, and use the library's website. And you are also encouraged to use the

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Brador, Isabel: Ask a Librarian service, where you are, able to talk to a reference staff if you have any research questions that come up while crafting your proposal.

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Brador, Isabel: So that is all I had to cover today. I'm gonna pause again for questions. Ramon?

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Brador, Isabel: Anything to, wrap up with?

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Samuel, Ramon: No further questions.

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Brador, Isabel: Wonderful.

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Brador, Isabel: So I'd like to take the time, again, to thank you for joining us, taking the time out of your day to learn more about the Innovator in Residence program, and to learn more about the Broad Agency Announcement. If you have any questions as you sit with this information, or as you go ahead and explore the BA on your own, please go ahead and submit those by March 20th.

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Brador, Isabel: And again, the email address is listed here, but I'll cover it one more time. It is loc slash… loc-baa at lock.gov. Hold on, oh, here it is. LOC-BA at lock.gov.

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Brador, Isabel: Thank you again for your time and attention, and we are excited to read your concept papers.