The following is a transcript from Library of Congress Innovator in Residence Informational Webinar that occured on 01/26/2024 at 3:00pm EST.
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Mears, Jaime R: Okay,

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Mears, Jaime R: it is three o'clock, so i'm gonna get started. So we have time to get through everything

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Mears, Jaime R: so hard. Let me know if I have a lag. I see a little bit of a lag on my video.

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Kazmi, Sahar: Yeah. Why, don't you? Um, just pause your video for now, while you get started.

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Mears, Jaime R: He's

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Mears, Jaime R: okay.

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Mears, Jaime R: It's

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Mears, Jaime R: Internet connection will be an issue. So thanks everybody for being here. If you live.

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Mears, Jaime R: Ah, at least near the Dc Metro area. It is a beautiful day outside. Um. So that means that you really care about, or are really interested in, this Residency, and applying so thanks for being here.

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Mears, Jaime R: The ah point of the next hour is to um. Go over and draw your attention to some specific things in the Um. Innovator and residence announcement that the library published earlier this month. There will not be any information in the session that is,

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Mears, Jaime R: or just for people that come to the Webinars um. All the information available in this session is also available in the broad agency announcement. But we did get feedback from folks when we did this for the last round that it was um really helpful to just hear it, and i'll be taking you through the actual ride and the announcement on Sam Gov. Um, which we also work very helpful for folks that we're thinking about. Applying

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Mears, Jaime R: this session will be recorded. The video will not be posted. Um Again, The video will not be posted, but we will be posting the transcript um on the innovator and residence program page for folks that can attend, and we will also be posting all of the questions um that we've received from you all. If it is not something that's already in the Faq. That's available on the innovator and resonance page.

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Mears, Jaime R: There will be time for questions at the end. But this isn't the only time for questions. We take questions by email at Lc. Hyphen, baa at locked up of, and we'll be taking those questions until February ninth,

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Mears, Jaime R: and we will be posting all new questions and answers for this round on the website by February the sixteenth.

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Mears, Jaime R: Um. So with that i'm gonna uh continue. My name is Jamie. I'm a senior innovation specialist at Lc. Labs: the Lc. Labs team at the Library of Congress within the digital strategy directorate. Um uh,

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Mears, Jaime R: you know, sponsors on this Residency program. We've been doing this since two thousand and seventeen.

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Mears, Jaime R: Okay. So for um, about forty minutes the first forty minutes I'm going to be going over Um, just a high level. What is the program? What's the point of the program? I'm going to talk a little bit about cost innovators, because I do think that

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Mears, Jaime R: um, you know there, even though we've changed a little bit of the announcement from last rounds. The The basic scope of what we're looking for is the same, and I think it's useful to see those examples. Ah, i'm going to talk about what to expect, both what to expect. Um, during the um

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Mears, Jaime R: a concept paper, you know. Application process, and also what to expect if you were to um uh be selected as the innovator, and then um i'm going to go through step by step on how to apply. Um, because I know. Uh, the announcement is long. Um! And then we'll have time for questions at the end.

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Mears, Jaime R: So

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Mears, Jaime R: this description, again, is in the broad agency announcement, but I do really want to highlight it. We at the Library of Congress are the largest library in the world,

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Mears, Jaime R: and we established the innovator and residence program. Um in two thousand and seventeen, because we really wanted to invite creative people with really diverse perspectives and expertise. You know, both in the arts and technology and education to enable transformational experiences that would connect our digital collections with the American people.

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Mears, Jaime R: So even though the Residency program is hosted by Lc. Labs. It's supported, you know, by the Library of Congress broadly, and it's part of the Library's mission to relate to and enrich the work life and imagination of the American people.

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So residents are required to do research with library collections create a unique digital work that may be hosted on the Lc. Labs website.

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Mears, Jaime R: They're required to host at least one public program, and they're expected um during their tenure to serve as an ambassador for the Library of Congress.

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Mears, Jaime R: The Lc. Labs Team Um is seeking proposals for research and work that connects library collections to new audiences specifically through um paradigms like um interpreting you know collections or items in a way that makes it engaging for new audiences, helping. Do audiences discover items at the Library of Congress, or helping people um to reuse items at the Library of Congress, and i'll be getting more um into

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those three program areas later in this presentation.

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Mears, Jaime R: So a little bit of pat about past innovators. This is the fun part. So we

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Mears, Jaime R: normally we select about one innovator each round. Um, that's not always true. Um. Our first innovator was the data artist here for, and he uh and again, i'll say it's a caveat that there are links to everyone's work on um the innovator and essence program page if you want to look more into it. There's also a lot of videos online. Um: So the data artist here for applied the idea of kind of bringing back serendipity to um browsing collections even at the library

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Mears, Jaime R: versus scale, and when he was the innovator he made a podcast called Artist in the archive, and he also made a bunch of really playful search applications that allow people to search the library's materials by things like color and time,

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and his podcast was accession, and is now part of the library's permanent collection, and a version of his work, Library of Colors, that he made as a part of this Residency went on to become a permanent installation at the University of Illinois, Orbana Champagne's High School.

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Mears, Jaime R: Brian Fu was one of our innovators in two thousand and twenty. He created the application, Citizen Dj. For hip-hop producers to discover and compose with free to use library South collections, and that work was featured in Oprah Magazine and the New York Times in Npa's Morning edition, and i'm very happy to say that very recently, who was um recently hired as a colleague on the lab team. So we now, as a senior innovation specialist, and

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Mears, Jaime R: I would like to think that one of the reasons why he applied was because he had a good experience as the innovator working with us.

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Mears, Jaime R: So in two thousand and twenty was an odd year we hired to

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Mears, Jaime R: uh two innovators. Uh: So the other innovator that we had is uh Ben Lee, and he is a a computer scientist and used machine learning to identify images that were embedded in um millions of historic newspapers that we have at the library. So he um trained um a machine learning algorithm to identify those images. Bring them out with metadata, and he also created a search application, so that people could search through some of those images

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Mears, Jaime R: visually, and his white paper was awarded the best resource paper runner out that cycam. So it was awarded by the computer Science Community and his dataset was awarded best digital humanities data set for the two thousand and twenty dh awards, which was very cool.

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And he is. We'll be starting at the lab for computing cultural heritage at the University of Washington, and is hoping to continue some of the themes of his work from when he was innovator at the Library of Congress.

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Mears, Jaime R: Courtney Mcclellan was our innovator in residence in two thousand and twenty one. She was the first fine artist that we um had as an innovator in residence, and designed and curated um a web website called Speculative Annotation, which presents a selection of previous items from the library for students and teachers to be able to annotate in the classroom and use that kind of paradigm to have conversations with history,

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and that project was selected for the National Council of Teachers of English Summer Sandbox Series, and was taught teachers around the country in the summer of two thousand and twenty one.

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Mears, Jaime R: So our current innovator and residence is Um, the artist and educator, Jeffrey Warren. He's using our collections to digitally reconstruct historic time accounts with <unknown>unknown<unknown>d. And virtual Reality technologies, so as part of the project which is called seeing lost on plays, relational reconstructions of the race to historic neighborhoods of color. You, Warren published a toolkit to share his methodology. Um. And now, in his second year, which is focused on outreach. He is empowering others to

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use the toolkit to connect with their own ancestral enclaves and is building more relational reconstruction sites around the country.

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Mears, Jaime R: Okay,

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Mears, Jaime R: i'm going to pause there for a second. I haven't been looking at the chat. So, Har, Is there anything that I need to address now. Um from the chat before I move on.

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Kazmi, Sahar: There's a couple of specific questions

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Kazmi, Sahar: about Ben and Brian's projects, but nothing about the upcoming innovator and Residents Residency.

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Mears, Jaime R: Um, so. And and we will. We'll answer this. I just want to make sure that nothing I said was like, really unclear to folks. Um, Okay. So getting into the Residency itself. So I just wanted to highlight a couple of Key Residency features again. None of this is like in size. Um, it's all in the broad agency announcement, and you can find it on the innovator page. But it I think it is helpful to highlight. So a key Residency feature, and I think, um a reason why this is a really attractive opportunity for a lot of

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Mears, Jaime R: people is because we are the largest library in the world, and as a resident like the your role is to use our collections as your medium right like to fulfill. You know, whatever your concept is, and that's really really exciting. And you get to be a vector for the American public to be able to learn new stories about American history.

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Mears, Jaime R: So the scope of this Residency is that you propose the schedule

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Mears, Jaime R: for yourself what you want to do, and you also propose what you think. Um, you. You know what resourcing what you think you need to be paid to be able to do what it is you plan to do. So There are a couple of

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Mears, Jaime R: uh guardrails, though, around that the first one is that at minimum you have to be a resident for twelve months. Um! So you have to propose a project that lasts twelve months. Um! And it can be up to twenty, four months. But it can't be longer than that.

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Mears, Jaime R: So minimum twelve up to twenty, four, and the Residency has to formally start in September. Um. Of two thousand and twenty, for

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Mears, Jaime R: you can request up to ninety thousand dollars each year as you get farther along the proposal process. There'll be an option, not an option. But there'll be a way for you to actually um

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Mears, Jaime R: work through your budget and um use that to be able to say how much it is. You know that you need to resource this thing that we think would be exciting for you to do.

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Mears, Jaime R: And then, lastly, um! And I really want to emphasize this. This is a mostly remote residency. Um, it does not require that you do this Residency full time. In fact, I think almost all of our innovators have have either had a job or have been doing other works on the side.

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Mears, Jaime R: Um. But we do require that for the first year you spend a minimum of eighty hours cumulatively. It doesn't have to be all at once, but cumulatively on site, you know, to do some of your research with the collections.

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Mears, Jaime R: The last key feature I want to emphasize here is that you're a contractor that's funded by

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Mears, Jaime R: taxpayer dollars, and I'm going to get more into this. But this is something that we find is um new for a lot of the artists and technologists and other folks that are applying to the program. They've never done government contract work before, and that's okay. We have a lot of ways to support you in that. But it is a little

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Mears, Jaime R: weird. I guess it's a little cumbersome.

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So again the

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Mears, Jaime R: I i'm trying to be cheeky here. But I was thinking about death and taxes. The way to think about contract work is like deliverables and taxes, I think, are to the board fees. So if you're selected. Basically We will write a you know, a statement work together that describes what it is that you're going to do. That's based on your proposal, and that will become a contract that's formally signed by you and the Library of Congress, and I know that this is new for people that are used to

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right. A lot of this is going to be new if you're used to grants, and that's okay.

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Mears, Jaime R: So contracts are very different than grants because they're structured around a pay-upon delivery approach. So the idea is that you will deliver stuff to us. Um! A digital work um perhaps you know a presentation, perhaps a blog post, and um, you will then get paid. You'll invoice us, and you'll get paid based on the things that you deliver. So it it really is very much like um ah contracting. You know the account

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Mears, Jaime R: contracting work paradigm that you probably, you know, maybe use in your own lives. But this is what the Federal Government,

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Mears, Jaime R: and we have support farther in the process for how to structure your project plan so that you can organize it around this idea of the fact that you'll be submitting deliverables

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Mears, Jaime R: also. As a part of this, you have the option to subcontract to other people.

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Mears, Jaime R: So an example of that is that our two thousand and one innovator in residence, Gordy Mcclellan, was a fine artist. Um! She did not have programming skills, but she wanted to make a web app. So she subcontracted to a developer and worked with him to produce the web application Speculative annotation.

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Mears, Jaime R: Um. We also um very often have innovators that subcontract because they're working with communities, and they want to be able to pay people um that they're working with or collaborating with their some way or hosting an event with right, or they want to give stipends out, um, you know, for um

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Mears, Jaime R: folks who co-author blog posts with them, or help them with some part of their uh innovative residence work. So it is important to keep that in mind. We do say, in the broad agency announcement that um it makes for a stronger proposal. If you already have in mind the type of people that you will be sub contracting for, and why it makes it, um, you know less risky for us to select your project because it gives us more information that we can trust

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You'll be able to do everything that you say you're going to do, because you already have an idea of what you'd need to some contract for, and and who you know you you have in mind for that.

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Mears, Jaime R: The other piece of this is their tax implications for contracting work. So you're going to be paid, and you will have to pay taxes on the payments you receive from the library. So they're all pre tax, just like if you're working for yourself, you'll have to go through that, you know, at tax time and declare what you receive from a library and pay taxes on that. So that's really important, because you should consider that when you're thinking about the um. You know the budget that you're proposing for the library.

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Mears, Jaime R: And then ah, lastly, there are very specific intellectual property implications for what you deliver here, because you're delivering a work to be owned by the Library of Congress at the end.

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Mears, Jaime R: So i'm going to get into that now, because I know especially A lot of artists have a lot of questions about this piece. So these are the you're being paid with taxpayer dollars. And the point of this program is to produce works that can be Cc. Zero right, and are open to everyone. So um, we um want to be able to publish the work that you deliver with a Cc. Zero one point zero universal license. And um

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Mears, Jaime R: you Ah! By saying that that's what you're going to deliver. Agree that you're going to grant, the library and public an irrevocable, fully paid-up. Ah! Royalty-free non-exclusive worldwide license to reproduce, distribute, copy, display create derivative works and publicly post link to and share your work. The whole idea of this is for it to be something that also belongs to the American people.

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Mears, Jaime R: Now I want to use the example of Jere Thorpe, our first innovator in residence. One of the applications he made as innovator, was called Library of Colors. It allowed you to visualize some of the library's materials by a color spectrum. It was very beautiful, and he delivered that to us, you know, which became,

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Mears, Jaime R: you know, of Cc. Zero product. But um! He ripped on that, and did a version of that that now the University of Illinois um Ah has in their high school as an installation. So

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Mears, Jaime R: you delivering the stuff to us because it is Cc. Zero. It doesn't preclude it from having second and third lives, you know, often. Actually, we love to see that, because it shows that you were really compared compelled by the vision, and that people, you know really liked it, and wanted you to see, wanted to see you take it further.

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So I just want to highlight that, because sometimes people see this, and they think, oh, I can't continue the work in any way. But that's not true.

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Mears, Jaime R: So the work itself, you know. What is it like If you get selected as innovator. Well, we're going to hope that you will really have a passion for doing research with the you know. What is it? Over one hundred and seventy four million items that we have the Library of Congress.

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Mears, Jaime R: Um, and that in the first year um the first twelve months you'll produce and deliver some type of digital um work, and there's more details on the broad agency announcement about what we need by digital. But basically we're looking for something that people, you know, can be able to access through the labs at locks, a cup of website in some form, which is a very large umbrella.

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Mears, Jaime R: But that's what we mean, because we're trying to make it as accessible as possible.

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Mears, Jaime R: Um! And then ah! Again, more details about this in the announcement. But the second year it does have more of a outreach and extension flavor. This is a very um

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Mears, Jaime R: community center type of program. We're hoping that you're going to do um works with audiences in mind, right? And your proposal, and so we really would like to see in the second year. Once you've made this work, we'd like to see ways that you're um doing outreach around that work, activating that work with different communities, and even maybe extending that work, you know, into something larger. Um, as you get feedback from from communities, or discover more things in the collections.

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Mears, Jaime R: This is an important piece. Um. The fourth. The penultimate bullet, which is the first year of work, cannot be dependent on the second year of work, which is optional.

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Mears, Jaime R: So we've done most of that work for you by requiring that you deliver your main digital work in the first year, Right? Because that's the that's the meat of it. And we ask that you submit it in the first year, because the second year is optional.

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Mears, Jaime R: What this means. Um, you know, within the Federal Government context, I guess, is that we only have a budget year for year, so we can't um uh say with certainty that you know we don't know what the Library of Congress's budget is going to be two years from now, because the way that we're funded. Um, So we always have to say that the second year is is optional, and that's you know that's important to consider when you're thinking about your project plan and the scope for what you want to do,

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he's.

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Mears, Jaime R: And then, lastly, um! We do expect um that, like the Poet Laureate, right like a lot of other um uh artistic residency positions that the Library of Congress offers, that in this position you will serve as an ambassador for the library. Um! You will uh represent us right in interviews. You'll work with our calm staff and um you'll also, you know, recognize that we, that, being the Library of Congress. We do serve Congress as an audience

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Mears, Jaime R: beyond the financial um support that you'll receive of up to ninety thousand dollars per year. You will also receive research support

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Mears, Jaime R: by our Library of Congress Staff. You'll receive administrative support. You'll receive communication support. And we do. You know we're in the America's National library, so the

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Mears, Jaime R: that we do has a national reach. Um! So uh, you'll, you know, should expect that you'll get help with that um. You can expect that when we require that you'll do work on site, that you'll have a space to do that in um. But any overhead for travel to and from the library. Um equipment materials you'll need for your practice stipends for your collaborators like I mentioned. Um must be included in your proposed estimate.

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Mears, Jaime R: All of that must be included

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Mears, Jaime R: again in the uh proposed estimate for your for your work.

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Mears, Jaime R: So how to apply um. The first step is that we want a two-page concept paper with the cover page. So it's three pages. It's really two pages really, really lightly.

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Mears, Jaime R: It's all kinds of paper to understand, like what your pitches uh what your vision is for what you think you could do as innovator. We'd like you to submit that by March fifth by two Pm Eastern, and we want that concept paper to be focused on a particular user audience or community, and we have um more description about that in the announcement. We want your concept paper to describe the digital work that you think you're going to make again at a high level,

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Mears, Jaime R: and we want your concept to enable some type of transformational experience through the program areas that are described in the announcement, such as interpretation,

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Mears, Jaime R: discovery of new materials. When we use it, there's materials. And then, of course, because it's an innovator program. We also have another program area.

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Mears, Jaime R: It could be something else. It could be a different like paradigm. Like, you know this. The sky is the limit. But the the real point is that whatever you're proposing whatever work you're promoting really does enable um the American public to connect to our materials.

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Mears, Jaime R: And last, but not least, if your concept needs to include our collections in some way, we don't expect you to know everything that we have.

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Mears, Jaime R: Uh, but um you can use, You know the libraries website locked up of. You can use the resource um that i'll show uh in a moment on the broad agency announcement to take a look at some of the things we have to offer, you know, in our digital collections, but we would like to be convinced that you at least have an idea of a collection that you think you'd use for um for your work.

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Mears, Jaime R: So this is one of two informational webinars. We'll be hosting another one. It'll be the exact same as this one, except for whatever questions people ask at that time. Um! So that's

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Mears, Jaime R: that's what's coming up next. And then all questions need to be submitted by email. Um. If you think of another one after this Webinar, by the ninth of February, and then we are going to

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Mears, Jaime R: call all the questions, work with our contracts and um our general counsel to answer them and post them on the website by February sixteenth, so that you have time to look at that. Um in case any of those questions and answers change um the scope of You know what you're thinking about proposing. There are a lot of questions listed in the frequently asked questions document that's on the innovator and residence program page,

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Mears, Jaime R: and it is also on the broad agency announcement Sand Gov. Page, I highly highly recommend um that you will get that before you submit a question, because it represents years of questions that we've received. Um, and it's a it's a very substantial document. Um. And I really do think that most of Your questions probably have been answered already in that um document, but if they haven't we will answer them, and we'll post them for everyone on the sixteenth.

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Mears, Jaime R: Again submitting concept papers by March, fifth by two Pm. Eastern uh standard time, and then this next part. Um, We certainly get questions about what happens after the concept paper process. What happens next is that we

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Mears, Jaime R: invite select concept papers. Um select folks who submitted concert papers to submit a full proposal, and we expect uh we're. We're confident that folks should expect to receive an invitation in April of two thousand and twenty-four, if they were selected to go on to the next space,

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Mears, Jaime R: and then the public award announcement is going to be in August with the formal starting in September. But you will, you know um here before then if you've been selected.

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Mears, Jaime R: Um, but that's the the public announcement, and we ask that Um, no one um shares. You know that they've been selected until our colleagues in the Comms office can put out the press release about it. So again Um!

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Mears, Jaime R: It's a pretty quick turnaround. You'll submit in uh March, and then um by April people will be hearing whether or not they've um been invited to submit a full proposal, and you'll receive those invites through the email um that you submit your concept paper with

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Mears, Jaime R: Okay.

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Mears, Jaime R: So I have a I'm doing good on time. Um, i'm going to talk for about thirteen more minutes, and i'm going to switch gears a little bit, and actually just take you into the broad agency announcement, because I heard from folks uh last round that this was really helpful. So i'm going to leave this

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Mears, Jaime R: um the website uh

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Mears, Jaime R: Sam Gov. Maybe, Sahar, if you don't mind if you could put it in the chat. Um, if you haven't already. Um, it's available on the innovator and residence program page this link to Sam Dot Gov is like the Federal, you know, website for posting solicitations for for uh contractors. So that's why this is here.

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Mears, Jaime R: Um and uh, it has um,

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Mears, Jaime R: you know, like some metadata, the notice Id et cetera on general information. Um, And it also tracks like. If the if there are any updates, it will track the versioning of those updates here for for people which is really helpful.

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Mears, Jaime R: And then there's a description of what what this announcement is, and what it is we're looking for. But

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Mears, Jaime R: all of that is very secondary. The real meat of the baa is literally just this list of of documents, and i'm going to tell you really briefly what they are in order of importance.

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Mears, Jaime R: So this first one is the broad agency announcement, and i'm actually going to open this and go into it. But before I do that

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Mears, Jaime R: this broad agency announcement really has everything in it, all the directions for what you need to understand the Residency, to understand what you need to do to you know, for your concept paper, and it even includes how we evaluate

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Mears, Jaime R: um both the content papers and the full proposals. So this really is the most important piece.

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Mears, Jaime R: Here is the frequently asked questions document that I mentioned before. I ah really ah highly suggest that you take a look at that,

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Mears, Jaime R: Then this budget plan worksheet does not need to be done for the concept paper, Jamie.

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Mears, Jaime R: Yes. Can you please um switch your screen to your browser view.

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Mears, Jaime R: Oh, yeah, What am I on?

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Mears, Jaime R: Still on the Powerpoint Presentation or the Pdf. Presentation?

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Mears, Jaime R: I don't I have it shared as power. You um let me see. Let me just stop sharing, and i'll try to stare again.

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Mears, Jaime R: He

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Mears, Jaime R: thanks so hard for telling you that.

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Mears, Jaime R: Okay, Can everybody see this?

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Mears, Jaime R: Okay, Thank you. So. So now it probably makes a lot more sense What I was looking at. Thanks for the thumbs up everybody. I really appreciate it. So this is the Baa. This is the main main canonical thing that you need to look at to reference as you're getting ready for these concept papers. The Faq. Is here.

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Mears, Jaime R: I highly recommend that you read this before you submit your concept paper,

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Mears, Jaime R: or before you submit a question to our colleagues in the contract office. This is the Budget Plan worksheet. This is, for if you are invited to submit a full proposal, you don't need to fill it out for the concept paper phase. So you know don't don't worry about it at this point. But if you want to look it's there

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Mears, Jaime R: and then we've included um. We're picking on. Brian is now on our team. Um. But uh, Brian was a two thousand and twenty innovator, and we, with his permission, have included um his concept paper that he submitted in his proposal that we ended up selecting as an example.

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Mears, Jaime R: And then this um right here uh we hope you'll take a look at me. Um, just put together. Um! Talking to some colleagues around the library. We put together some examples of just a couple of collections that are, you know, digital collections that are available, and that also um are mostly free. Use that you might find interesting. Um. Some of them um have visual material, and then some of them are text-based um

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Mears, Jaime R: and curators very helpfully gave descriptions of what you might find, and why it's interesting. And then there's also some tips in there for how to look around at our collections

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Mears, Jaime R: on, locked up, and a little bit of information about our reference. Um, our reference service that anybody from the comfort of their own home can use to ask questions about what the Library of Congress has. So all of these documents are important in their own way.

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Mears, Jaime R: But I just wanted to to highlight um

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Mears, Jaime R: to highlight what it is you're saying.

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Mears, Jaime R: Okay, So i'm opening up the broad agency announcement. And um, i'm just at a high level, going to hit a couple of things that you should be paying attention to for this phase like getting ready to submit your concept paper

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Mears, Jaime R: Ah,

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Mears, Jaime R: and purpose pretty self-evident. And I've I've talked about this a lot already.

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Mears, Jaime R: This is really really important the program interest areas. So this is where I was describing. Um, you know. Uh, uh, like paradigms of engagement, right like with your digital work, whether it's discovery, reuse, um or interpretation. So each of the program areas is defined and described in this section, and we even give examples of what that might look like based on innovators, you know currently, or you know. Um.

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Mears, Jaime R: So hopefully, this is really helpful for you, and there's links. Because again, um! All of this work is public um for you to Ah, check out. And then, if you have questions about any of these program areas, um, you know, please email us.

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Mears, Jaime R: Um. And then lastly, I mentioned this quickly. But again, yeah, I mean, these program areas are guidance, you know, to give you a sense of the types of concepts that we're looking for. But we also are open.

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Mears, Jaime R: Two

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Mears, Jaime R: something else, right that you don't see here as long as it meets. You know the basic minimum that it's a digital work. Um, and that it's helping the library connect. You know it's digital collections to new audiences Right? It has to meet the minimum requirements of the purpose of the of the Residency. But there is some room for flexibility and creativity here,

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Mears, Jaime R: all of your important dates. Um are here. I just went over them again. You can see contract beginning. It's an estimate that you would start in in September first. But um, you know this is flexible. It It depends on a lot of things. But you should assume that you would, you know, start sometime in September of two thousand and twenty-four.

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Mears, Jaime R: Okay,

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Mears, Jaime R: So three point two. Point. One is what outline is the part that you need to know now? Which is what is the project concept paper? What are we expecting in it? And then, later in the broad day, the agency announcement, I'll talk about how we're going to evaluate it.

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Mears, Jaime R: Intellectual property rights are described here. I've already gone over those i'm sorry i'm doing this kind of quickly, but you have all of it. I just want to point to like a couple of sections Um, that I think are helpful.

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Mears, Jaime R: So in this section in four four point one and below uh, in Section Four, you will see everything that we expect for the concept paper this three page concept paper, the things that we need listed on the cover page. We want a vision statement from you, and we describe what that means uh your your vision for what it is you think you'll do as an innovator in residence, and we're also very interested in the approach that you're going to take

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Mears, Jaime R: um, both technically and creatively. The feasibility, you know. Can you? Can you do uh what you say it is you're gonna do um like, is it, you know, feasible that this could be done? And then also like, How are you unique? With uniquely qualified to do it right? Um. In the capability and experience piece.

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Mears, Jaime R: So that's the main bulk of the concept paper. What is it you're planning?

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Mears, Jaime R: How are you gonna do it? And then, um! How are you capable of doing it? And again it's high level, because you only have two pages. Um, and then we give you um. We are expecting in the concept paper for you at a high level to talk about. You know what you anticipate. You know you need for funding. And how long do you think this is going to take um with a minimum of one year and a maximum of up to two years.

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Mears, Jaime R: So I would have to suggest, for people on the call for the concept paper. I think that as you get into the project proposal and again, this is just like my suggestion. But as you get into the project Proposal? Um, yeah, It's just It's for a phase that some folks might not get to. So I really really would um ask you to just

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Mears, Jaime R: concentrate on the concept paper Part Um uh at this stage at least. Um, there's a lot to do, you know, to look around at our collections, and and to think of, you know, some innovative idea for your Residency. But if you do want to look ahead to the next phase, all of that is here in um Section four point two of what we're going to ask down the road if you're invited to submit a full proposal, There's a lot of um detail here related to that. It's very similar to the concept paper, but like expanded,

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as you can imagine, with lots more details and a more detailed project schedule.

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Mears, Jaime R: Okay. So now i'm going to get into evaluation, because I think that this is um very, very useful for folks to look at um. It's in Section Five point one that we describe how we're going to be evaluating, evaluating your concept papers,

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Mears, Jaime R: and we do the on these factors. How are you responding to this broadcast agency announcement, and the things that we're saying that we need this person to do right required to do? And then, Um! How does your um ah vision statement present a convincing, transformative, and thoughtful approach to connecting Library of Congress items to specified communities? And again, here,

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Mears, Jaime R: um as last round as well. Consideration will be given to concept papers that identify non traditional library. Um user groups, and we define those as those less likely to encounter Library of Congress, questions, holdings, resources, and services. We are um prioritizing, you know, new new audiences,

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Mears, Jaime R: and lastly, we'll evaluate the degree to which your qualifications and experience support successful execution of the proposed project.

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Mears, Jaime R: Um emoji. I don't want to put you on the spot, but I know you're here. Is there anything else in the baa that I haven't highlighted. That you think is important for folks in the concept paper phase to know,

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and if not, that's fine. But I just want to ask.

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Moji Adejuwon: No, no, it's It's all good.

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Moji Adejuwon: Okay, Okay, thank you.

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Mears, Jaime R: Moji is my colleague in the Contracts office. We work really closely together on preparing the broad agency announcement and during the selection, and it's really great that she's here to help me answer your questions.

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Mears, Jaime R: Okay.

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So

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Mears, Jaime R: I just want to reiterate this again this one last time. If you don't remember anything else, March The fifth is the deadline by two zero P. M.

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Mears, Jaime R: Not five, not close to business, not midnight. It's two Pm. Eastern on March Fifth. Please tell your friends Um, and then we do have requests for how you title that email. So it helps our colleagues out in the contracts office. Um, It needs to include the specific Baa number and um, you should put Baa in the subject line.

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Mears, Jaime R: Okay, And with that

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Mears, Jaime R: we are going to open it up to questions, and it looks like we have a couple already. So i'm going to stop sharing my screen,

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Mears, Jaime R: and

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Mears, Jaime R: we can get started.

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You gave me So

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Kazmi, Sahar: since we were just on Sam Gov. We had a couple of questions asking will applicants need to set up Sam accounts before submitting their concept paper.

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Mears, Jaime R: Oh, that's a great question.

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Mears, Jaime R: Emoji. Do you want to answer that?

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Moji Adejuwon: Yeah, no. You don't have to this before submitting your proposal.

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Moji Adejuwon: So if you're selected for the proposal face, then you would need to set up an account

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Moji Adejuwon: otherwise, because it takes them. The reason is because it takes a long time

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Moji Adejuwon: for you to actually get an account. But you don't need to so um set up an account for the concept paper phase.

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Mears, Jaime R: And can you describe Moji for folks who haven't done that type of thing before, like, What What is that account like in the con, you know, in a contract or context, like, Why do you need that account?

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Moji Adejuwon: Ah, yes, basically anyone that is going to receive a Federal government contract your Cora to sign up for. Ah, what we call a ah Tv on Sam dot com and basically it's um. It checks a lot of things to make sure that you're not on the exclusion. So it's It's just checking you as an entity,

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Moji Adejuwon: so that she owned a record.

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Moji Adejuwon: Um! It's a totally different Federal agency, unfortunately. So, um! You would have to speak to them if you have questions or issues, but I have had to talk to them on a a few times. They help us, and they are very, very helpful.

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Moji Adejuwon: So I would suggest, like, if you get stuck, try to create an account,

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Moji Adejuwon: then it's better. Teachers call somebody over there,

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Mears, Jaime R: and you basically to be able to like, have a contract with the Federal Government as an individual or like, get paid like be able to.

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Moji Adejuwon: Yeah, it was yeah, you know, for folks that have gotten grants from the frog. I know that

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Mears, Jaime R: it's required for Grants. It's required for everything.

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Moji Adejuwon: Yeah, you have to. Yeah, Yeah, It's It's Um:

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Moji Adejuwon: yeah, they It's it's like they basically have a whole lot of it used to be different types of things. But I wouldn't. That's like the nerdy part. But yeah, it's just It's just um yeah, you need to. Ah to get registered and our finance department requires that, too. So because of our payment structure.

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Moji Adejuwon: Okay, thank you.

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Kazmi, Sahar: Jamie. Can applicants propose a residence

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Kazmi, Sahar: it for twelve months, but then extend if needed, if they're selected.

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Mears, Jaime R: No, you have to propose everything in the beginning.

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Mears, Jaime R: The reason why that is is because we have to

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Mears, Jaime R: be able to plan for that.

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Moji Adejuwon: You want me to take that.

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Moji Adejuwon: Oh, yeah, sure,

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Moji Adejuwon: Help me with it.

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Moji Adejuwon: Yeah. So basically you're using appropriate funds, right? So we have a time limit on how much we can use the funds for so twelve months is the cut off, so we can't do that

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Moji Adejuwon: because it's the people's money.

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Moji Adejuwon: This is, It's because of fiscal law.

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Mears, Jaime R: Ah,

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Mears, Jaime R: I don't know. There's one other thing else I was gonna say about that, but I can't say. But hopefully, we did. I mean, basically the answer. The question is, No, you you do have to propose it kind of all at once. So I hope that was clear

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Kazmi, Sahar: thanks.

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Going back to the concept papers. Are there certain parameters for citing research materials? If someone knows they want to use specific materials from specific collections of the library, can they? Or should they cite these in the concept paper?

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Mears, Jaime R: Yes, please. Um. I love this question. Uh, thank you for asking it so No, as far as um, you know, to the letter of the announcement, we do not have requirements for how you cite collections. You know what I mean that you're talking about in your paper. Um,

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Mears, Jaime R: if you uh are looking for guidance on that Um, if you are citing something that's available and locked up usually. Um, it will give you a citation, but a suggested citation for the collection or item, so you could use that if you wanted um. You know there, there's no requirement for how. But we do say in the concept paper part um that we are looking for people to call out. You know some some um Library of Congress

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collections or items specifically, because that is one of the purposes of the program.

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Mears, Jaime R: So thanks for asking that,

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and relatedly to

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Kazmi, Sahar: I mean. We had a specific question about um collections at the library relating to black or African American experiences. But could you maybe speak generally about how applicants can explore the library's collections, and kind of get a lay at the land for the things that they can work on.

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Mears, Jaime R: Yes, uh, thank you so much for asking this question. So in the um.

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Mears, Jaime R: Does everyone remember when I was showing the items that are in the broad agency announcement, the one that's at the very top is called. I believe it's called finding Lc. Digital collections. Um,

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Mears, Jaime R: we. I put that together with um, you know reference and curators around the library, and there is guidance there for um how to use as an example. Um, our um live guides. So these are our guides that are organized by theme by themes and topics, and we have live guides related to um African American experience that you can use as a place to get started.

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Mears, Jaime R: There's also um. So i'm drinking tea. So

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Mears, Jaime R: there's also a link in that document to um a service called. Ask a librarian. So, Clinton, if you um can't find what you need based on the help that you get from that document of what you find a locked up of. Um. I definitely encourage you to email. Ask a librarian um with specific questions. Um, that you have, and it can point you to collections or um finding Aids or other resources,

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Mears, Jaime R: thanks to her for putting that in there.

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Mears, Jaime R: And that was such a great question, because i'm sure a lot of people have questions like that related to just generally like, how do we find

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Mears, Jaime R: content, right that we care about that? We find interesting for our work, and I would recommend that everybody, you know. Look at that. Look at that, Doc, for help.

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Kazmi, Sahar: It's I mean

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Kazmi, Sahar: um. There's a an applicant that asks, Are they eligible to apply if they are in a

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Kazmi, Sahar: job position? Currently that is funded by a Federal grant.

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Mears, Jaime R: I don't know.

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Mears, Jaime R: Do you know about J.

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Mears, Jaime R: I know you can't be like a Federal employee, but i'm not sure how that works if you're being funded by it.

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Moji Adejuwon: Yeah, we need. Yeah, we need more information. So if you send us a question and just like, provide additional information of what you mean.

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Moji Adejuwon: Yeah, we'll be able to give you a more definitive answer,

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Mears, Jaime R: and probably

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Mears, Jaime R: we'll need our friends in general Council to help us answer that. So Cole: thanks for the question. Sorry we couldn't answer it here, but if you could just submit it um through email, we will get that posted for you.

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Kazmi, Sahar: Okay, Jamie, here's what I

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Mears, Jaime R: Oh, you can answer for sure today. What is the feedback look like during the Residency? How engaged are library staff during development of the project beyond admin and research support.

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Mears, Jaime R: We're super engaged.

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Mears, Jaime R: Um! This is like a tricky thing to talk about, because, like I know people have different preferences. We certainly don't micromanage what you're doing. You're an artist, you know, or technologist educator whatever, and you have a vision, and we want to support it, and we believe in you. That's why we select you.

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Mears, Jaime R: Um! But you are making a work that in the end the Library of Congress is going to host um, so we do like to be involved. And um most of the time I wouldn't say most i'd say all the time. So far it's been a really really nice partnership. Um!

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And who you're collaborating with, I can speak to that a little bit of me

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Mears, Jaime R: for sure. Um

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Mears, Jaime R: Sahar. Um, You know, folks in our comm's office other folks on the labs team, and then, of course, um depending on what collections you're using. We really like to work with the um. You know the curators um that oversee that collection. Specifically it makes for a higher quality uh work. In the end

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Kazmi, Sahar: it's she

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Kazmi, Sahar: does. The innovator residents program accept applications from partnerships or collectives. This would be above and beyond potential collaborators that would be listed in a proposal budget and concept paper,

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Mears, Jaime R: so we can only accept

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um individuals. We can only contract with an individual, but you can subcontract to a collaborative. If that makes sense like you can subcontract to a group.

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Mears, Jaime R: Um! That's your money, and you can pay who you want. But obviously you have to justify what what what are they doing? And why are you doing that for the work?

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Mears, Jaime R: So again, to be clear, like a collaborative group, cannot be the innovative and residence team together. It has to be an individual, but the individual can work with a collaborative group during their Residency as a part of the scope.

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Kazmi, Sahar: Thanks, Jamie, and in a similar vein can applicants propose projects that

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Kazmi, Sahar: involve both Library of Congress, collections and collections that are partially held. Um elsewhere. Like Supreme Court collections or other agencies. Collections?

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Mears, Jaime R: Yes,

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thank you.

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Mears, Jaime R: We just have to make sure that

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Mears, Jaime R: there's Library of Congress. Collections

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Applicants

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Kazmi, Sahar: know or think, through whether the project they propose can be hosted on the by the library, for example. What if they are suggesting something that's really big, and we can't host it ourselves? Do you have any context for how they can think through that.

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Mears, Jaime R: Yeah, I do. Um. So all of the innovator and resonance project projects are on um in Have Github repos. I don't know why I just said it like Github, they all have Github repos, so you can actually check out the technical stacks like for them. If you, if you want to get really specific of what's been done in the past,

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Mears, Jaime R: it's hard for me to answer this question, because it has. You know what I mean. It's so specific basically to to what it is you're thinking about doing so beyond pointing you there to see examples of what's been done in the past. I will say um that

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Mears, Jaime R: beyond the fact that um it will need to be hosted as a Cc. Zero license product, and we'll need to somehow be linked from the labs outlook of. You know, website, There's a lot of options within that mix. And um! If you could describe the options you're thinking about like within. You know the feasibility, feasibility, part of your concept paper. It would really help us

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Mears, Jaime R: um give you, you know, give you suggestions about how that might work.

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Kazmi, Sahar: And since you mentioned license

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Kazmi, Sahar: saying, I have a perfect follow-up question, How would licensing work if A project involves crowdsourcing user engagement to transform library materials,

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Mears, Jaime R: and it must the crowdsource content created by those contributors be licensed? Cc. Zero, or could other Cc. Variations be used?

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Mears, Jaime R: This is a great question. I think that

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Mears, Jaime R: there's so many there's so many. It depends, I think, in this question. If the

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Mears, Jaime R: because it depends on what your digital work is right. So if your digital work, your digital work has to be Cc. Zero. But if you're using things that have other

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Mears, Jaime R: cease like, if you're using data that has other Cc. Um.

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Mears, Jaime R: Licenses. There's a way that your work, if it's transformative enough, could still be considered Cc. Zero. So that's that's one way that I would answer that Another thing that I would say is like, What

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Mears, Jaime R: Um! How is the

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Mears, Jaime R: it's

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Mears, Jaime R: licensed?

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Mears, Jaime R: How integrals the license material like to the unique work that you're delivering. You know what I mean. Um, that that's a That's a question that I would have. So I think the simplest way, maybe to think about it is um

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Mears, Jaime R: the

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Mears, Jaime R: If the digital work that you're delivering has licensed proprietary things within it that are integral to the work, then it probably can't be hosted as a Cc. Zero product.

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Mears, Jaime R: If you have follow-up questions about that, I highly encourage you to email us,

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Mears, Jaime R: because i'm sure that was a broad answer.

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He's

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Kazmi, Sahar: just not a question commandment

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Kazmi, Sahar: that um would. Applicants proposing a work that generates a new collection of materials to be cataloged by the library be beyond the scope of this specific program.

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Mears, Jaime R: If I were receiving that concept paper based on what the announcement says, we would have to think through the feasibility of the resourcing on the library's side. That would be required for that idea,

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Mears, Jaime R: because that

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Mears, Jaime R: the work that would be required on the library's side is beyond the different um resources. You know that we've listed the announcement as ways that we can support you, such as research support um, comms, work, et cetera,

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Mears, Jaime R: so I wouldn't discourage you from thinking about that. But I think that the feasibility part of it is risky, and um! That would have to be a decision you know that we make when reviewing it of like whether or not that's something that we could resource.

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Kazmi, Sahar: I don't know if you'll be able to answer this one, but I found it fascinating. Can applicants propose fictional departments within the Library of Congress as framing for their digital work.

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Mears, Jaime R: Uh, yes,

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sure

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Kazmi, Sahar: that's the last of the questions that I see. But please pop your questions in the Q. And A. Or a chat, and i'll be happy to continue reading them for the next few minutes.

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Mears, Jaime R: Yep, we've got five minutes left. Happy to answer any more.

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Mears, Jaime R: Okay? And this is a couple of reminders, all of the questions that have been asked here, if they are not already in the frequently asked questions document that's already public. Um, we will be um reprinting them with answers um, and publishing that by February sixteenth

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Mears, Jaime R: for reference. And if you think of a question, please email it by February the ninth

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Mears, Jaime R: and thanks again, everybody for coming and for your interest.

END OF TRANSCRIPT