The following is a transcript from Library of Congress Innovator in Residence Informational Webinar that occured on 01/31/2024 at 4:00pm EST.
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Mears, Jaime R: Okay, it's four o'clock. Um. Where uh Library of Congress employees are at least most of them. Um, So we're gonna get started uh, because we want to end uh promptly at five

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Mears, Jaime R: i'm gonna turn my video on just to say hi as I do the Intro, and then i'm going to turn it off. Um! So this is the informational Webinar. It's the second one at two. Um that we are hosting to give information and answer questions about the innovator and residence program. Search for two thousand and twenty-four.

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Mears, Jaime R: This session is being recorded. Um, But the video will not be shared. Just the transcript and any questions that you ask um will be ah shared um in the final

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Mears, Jaime R: a question to answer documents that we publish um later this month, and included with um questions we received by an email.

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Mears, Jaime R: So just sharing that Um, only transcript. And uh, any questions you ask will be published publicly. So this uh information. A Webinar um is not going. I'm not going to share anything that's not already in the broad agency announcement. Um! There is no privilege information that will be shared, you know, during the session. But um! We have heard feedback that it is that people find it helpful um to just go over some of

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Mears, Jaime R: the key things that you need to know when submitting a concept paper which is the first step. If you're interested in throwing your hat in the ring,

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Mears, Jaime R: and I am also. I'm going to walk through the broad agency announcement on Sam Gov. Um because it's on a Federal website, and it's a little impenetrable. So i'm just gonna kind of step through what files you can find there. Um! And what they're for

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Mears, Jaime R: um, and uh, my name is Jaden. Years I've been supporting the innovator in residence program with my colleagues on the Lc. Labs team. Since two thousand and seventeen, two thousand and eighteen. I pronounce our she her.

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Mears, Jaime R: I am speaking right now from Baltimore, which is where I live.

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Mears, Jaime R: Uh one more thing for housekeeping, two more things. The first one is that you'll see that you have a chat and a question and answer um option in Zoom. We are asking that if you have a question um for the Q. A. Portion of the Webinar, which will happen at the end that you put it into the Q. A. And if it's just a comment, then please put it in chat. It really helps us make sure that we don't miss anyone's questions, and it helps us

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Mears, Jaime R: um. Make sure we catch all the questions when we're preparing the final Faq.

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Mears, Jaime R: If you don't have a question today, that's fine. You have until february the ninth,

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Mears, Jaime R: two thousand and twenty-four to submit questions. Um, You can submit them by email at C. Python, Baa. At Lockd, Gov. And more directions for how to do that are available on the innovator and residence information page where you registered for this Webinar.

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Mears, Jaime R: Okay, I'm gonna stop my video.

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Mears, Jaime R: So in this hour we're going to cover what the program is.

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Mears, Jaime R: I'm going to share examples of past innovators. I'm going to talk about what you can expect. Um, You know what the work is like. If you are selected.

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Mears, Jaime R: Then we'll discuss how to apply, and then there'll be um about fifteen minutes at the end for questions Again, if we don't get to your question. Um, that is fine. We will still include it. If it's not, it's not already in the Faq. We will, um

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Mears, Jaime R: included in our question round up that we'll publish later this month

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Mears, Jaime R: on that note. I do want to say that. Um in Sahara. If you could help me put in the link on the innovator residence program page on the Lab's website. There is an Faq document.

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Mears, Jaime R: That document is something that we prepared. It has questions that we've received about this program in the past that are still relevant, and all of our answers. It's a really long document. It's really comprehensive. I encourage anyone on the call who has not looked at that Faq. And does have a question. Um, please uh check it out and take a look at it while i'm talking today um to see if your question is already answered there, because it probably is

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Mears, Jaime R: so a little bit about the program. The Library of Congress is the largest library in the world. We have millions of books, recordings, photographs, newspapers, maps, and manuscripts, very varied and wide collection,

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Mears, Jaime R: and we established the innovator and residence program. Um, I guess it was late, two thousand and seventeen, because we saw an opportunity to invite creative people with diverse perspectives and expertise to create transformative experiences connecting the library's digital collections

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with um Americans across the country.

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Mears, Jaime R: So this Residency is formally hosted by the Lc. Labs team at the Library of Congress, and we support the library and its efforts to demonstrate possibilities. For how we relate to and enrich the work, life, and imagination of the American people.

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This very much is a part of the imagination category of this mission statement.

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Mears, Jaime R: So residents are required to do research with library collections create a unique digital work. Um that may be hosted on the labs at the website. We are expecting you to host at least one public program during your tenure, and also to serve as a public ambassador for the library.

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Mears, Jaime R: The Labs team is looking for uh proposals for concepts, for research and work that connects library collections to new audiences through uh program areas. Um, that we are calling interpretation, discovery or reuse. And I will talk more about this program areas, but they are also defined with examples in the broad agency announcement.

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Mears, Jaime R: Okay, So past innovators. Um, I I find. So the the links to the actual work of each of the folks that i'm going to talk about are on the innovator and residence program page, because everyone's work is public

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Mears, Jaime R: so you can find it there, and I highly encourage you to go. They're very um. All of them are very interactive. Um! And the paradigms that they're representing are very different. So I think the best way to experience them is to to use um to use their works and to try them out.

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Mears, Jaime R: But I will talk about them at a high level here, because I think it's helpful to see things that we've selected in the past.

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Mears, Jaime R: So our first innovator is the data artist, Jerry Thorpe.

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Mears, Jaime R: And while he was here he um applied the idea of serendipitous browsing to the scale of our collections, and he did this by creating a podcast called Artists in the Archive,

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Mears, Jaime R: and He also created a suite of dynamic and playful web applications that allow you to search the library's collections in different ways, such as by color ah, more by time,

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Mears, Jaime R: and a version of his work, Library of Colors is now a permanent installation of the University of Illinois, or Banana Champagne's High School.

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Mears, Jaime R: Brian Foo was one of two innovators and residents that we selected in two thousand and twenty. That's the only time that we've ever done that selected to at once. But that is a possibility.

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Mears, Jaime R: Uh Brian created the application. Citizen Dj um mostly um with hip-hop producers in mind um, because he wanted to create a tool that would help uh musicians discover and compose from the many free to use um sounds that are available in the library's, collections,

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Mears, Jaime R: Brian's work was featured in Oprah Magazine, The New York Times. He was interviewed for Npr. This morning edition, and happily he now works at the Library of Congress as a colleague of mine on Lc. Labs. Um. And so we will. We'll pick on him through this presentation, and use as an example, because he's now on the team

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Mears, Jaime R: management. Charles Germain Lee or Ben Lee. Um was the other two thousand and twenty innovator in residence, and then ah! At the time was ah um getting his Ph. D. At the University of Washington and computer science, and he Um, During this Residency, use machine learning to identify images embedded in the millions of historic newspapers that we had at the library.

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Mears, Jaime R: So he um created a a workflow to identify those images and pull them out with metadata, make those images available for others, and then he also created an application that allowed you to search those images by visual likeness. His white paper was awarded best resource paper runner-up um at Cycam, which is,

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uh really famous Computer Science

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Mears, Jaime R: Conference. And his data set was awarded best digital humanities data set for the two thousand and twenty and Dh. Awards, and um Ben is starting a lab for computational cultural heritage at the University of Washington. So you know he's. He's said that his work as an innovator, really had a great impact on him, and and is influencing Um! Ah! His work that he's going on Ah! To do

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Mears, Jaime R: at the University of Washington,

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Mears, Jaime R: in two thousand and twenty-one. We had Um, the fine artist, Cordy Mcallen, and she designed this absolutely lovely and playful web application called speculative annotation. And it's a dynamic website that presents um Some items from our collections for students and teachers to use in the classroom to have um conversations with history and to respond to these items. Um! So that project was selected for the National Council of Teachers

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Mears, Jaime R: English Summer Sandbox Series and Um. Through that collaboration Courtney was actually able to share that application and train teachers around the country over the summer,

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Mears, Jaime R: i'll say, was a fine artist. Um! She's, I think, one of the only innovators we had. That was a fine artist, and so she worked very closely with a developer that created um. The you know technical architecture of the application that she um designed it. Um, and you know, led the project. So that is a paradigm that we can support as a part of this. If you are

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Mears, Jaime R: someone on the call who um is an artist and has an idea for a digital work. But doesn't have the programming skills to do it. There are options to subcontract for that work, and I will talk more about that later.

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Mears, Jaime R: Our current innovator is the artist and educator, Jeffrey Warren. This um was the first time that we extended the Residency program from one year to um an optional second year, and Jeff is an innovator for the full two years. His um Residency will overlap with this innovator in September. September is this last month,

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Mears, Jaime R: and he is using our collections to digitally reconstruct historic chinatowns with three D. And virtual reality Technologies he's using Library of Congress, collections, maps, and photographs, um and research that he's doing your collections to help build those models

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Mears, Jaime R: as part of his Same-loss enclaves relational reconstructions of the raised his stored neighborhoods of color you. Warren also published a public toolkit that shares his methodology and he's empowering others to connect with their own ancestral enclaves through this creative process, and he is using his second year to do outreach around the country.

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Mears, Jaime R: Okay.

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Mears, Jaime R: So now i'm going to get into what to expect if you're selected as a resident. So a couple of key features that I want to highlight about this residency of all of the artists residencies I've seen,

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Mears, Jaime R: I think it really is special, because you have the largest library in the world as your media, and you have research support to um. Discover what we have here. Find the stories that need to be told, and to share them in in ways that excite you. So I think that that is, it really is incredible.

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Mears, Jaime R: Okay?

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Mears, Jaime R: And the other thing about it, too, is that it's a highly flexible Ah, Residency as most of them go. You, as a part of your of the proposal process, will um propose your own schedule and the funding that you want to receive based on the work that you want to do.

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Mears, Jaime R: So You're required to um be a resident for at minimum twelve months and at maximum twenty-four months, and you're required to officially start in September two thousand and twenty-four,

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Mears, Jaime R: the second year. If you propose to do a project that lasts that long is optional.

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Mears, Jaime R: You can uh request, you know, with a justification up to ninety thousand dollars each year to fund your work. Um! And we only ask that you spend a minimum of eighty hours on site the first year at the Library of Congress at our campus in Washington, Dc.

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Mears, Jaime R: One key thing that I want to point out and go into in detail is that,

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Mears, Jaime R: unlike a grant, this opportunity is funded with taxpayer dollars, and it's incredible in many ways. But truly,

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Mears, Jaime R: uh, you're working in this, you know, as a civil servant, as a public worker. Um! The work that you do will be, you know, like given to the public. It really is. Um, uh incredible. But the relationship is that you are a contractor to the Library of Congress, and there are a couple of key things that go with that that I want to point out, because they're new for a lot of folks that have not done contracting work and specifically contracting work with, et cetera.

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That's right.

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Mears, Jaime R: So instead of deaf and taxes, this is deliverables and taxes. Um. So we understand that this is probably new for a lot of folks that are applying, and that's that's cool. We have a lot of ways to support you, and of course you can always ask questions before February ninth.

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Mears, Jaime R: So the idea is that you're proposing um a schedule for yourself that's structured around a pay upon delivery approach. So the idea is that you will be delivering things such as the digital work that you make. Um, You may propose to deliver things like um,

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Mears, Jaime R: you know, slides from presentations or user research that you're doing um or uh uh additional extensions, you know, to your work in the second year. Um write ups or briefs um about events that you post, or even white papers, right that you want to publish. There's There's really no limit besides the limits of the announcement of what you can deliver. But that's the idea is that you will deliver things throughout your time

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Mears, Jaime R: according to this, the schedule that you propose, and then you invoice for what you've delivered. We look at it, we say, okay, and then we give you the money, and I know that this is just a very different ball game from grants um

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Mears, Jaime R: uh in the way that the you know the payments happen, etc.

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Mears, Jaime R: You do, though, as a part of this have the option to subcontract to others. Um, but it. And we say this in the announcement. We really prefer it. If you can identify the types of work that you would need to some contract for, so that we um

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Mears, Jaime R: that you know what you're proposing is low risk, because we know that you know where the limits of your knowledge is, and where you need to some contract to get it done. And we also um find the

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Mears, Jaime R: concepts and proposals to be extremely competitive. If you already have. You know, folks in mind that you might want to subcontract to for teams.

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Mears, Jaime R: There are also tax implications for being a contractor uh with the Library of Congress. You must be taxes on the payments that you receive from us. Um! As if you were, you know, working for yourself. So that's also something to keep in mind,

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Mears, Jaime R: and there are also intellectual property implications for what you deliver. I think I already touched on this, but just to um go into detail on page eight of the broad agency announcement. We outline this: that

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Mears, Jaime R: what you're delivering to us, you know the seemingly digital work must grant us as the library, a public and irrevocable, fully paid up royalty-free non-exclusive worldwide license to reproduce, distribute, copy, display create derivative works and publicly post link to and share the works for parts thereof

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Mears, Jaime R: for the purpose of promoting the Residency and making it accessible.

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Mears, Jaime R: Um! So ah! Technically like what we're saying in this long paragraph is that the things that you're delivering will um receive a Cc. Zero one zero universal license.

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Mears, Jaime R: I want to bring up the example that I talked about earlier with the data artist. Um, Jerry Fork, who created one of the things he created was this library of color's web app as part of his Residency,

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Mears, Jaime R: and you know we we still ah linked to that. But then, later, you know. Several years later he did. Ah, another version of that, like customized for um the University of Illinois, or Ban of Champagne's High School,

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Mears, Jaime R: and that was fine, and that's something that continues to be fine, because the thing that you're um giving to us is something that's Cc: one point zero universal license. Um, But the you um cannot create a work for us, and then claim you know your own ip on it because it's you're being paid with taxpayer dollars.

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Mears, Jaime R: So I hope that's clear. If it's not, you know we're happy to answer questions about that out in the Q. And a portion of this information, Webinar.

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Mears, Jaime R: So the work that you're going to be doing while you're a resident, you will be doing research with our collections, you will be producing a digital work you have to. So ah produce that digital work in the first year, because the second year is optional.

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Mears, Jaime R: The second year really is focused on outreach and extension. You know, the the point of this is um ah connecting us to different communities around the country. So that really is a focus of the second year. And you'll find more um details about that in the broad agency announcement

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Mears, Jaime R: first year, or it cannot be dependent on second year work because of the way that the library is funded. Um! The second year is optional.

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Mears, Jaime R: So we had a question about this last time, so I'm just going to bring this up,

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Mears, Jaime R: even though the second year is optional, you still have to pitch us the full comprehensive idea of what you want to do.

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Mears, Jaime R: So if you um decide that you really do need twenty-four months to do whatever vision you have, you know, in in your pitch. You need to scope it out. You can't. Um just uh only pitch us for the first year and then say, Oh, I want to add a second year. Everything has to come at once. Your whole plan, and that is the thing. Um that the panel evaluates when we're choosing who the next uh resident is.

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And then, lastly, you know, we hope that you'll serve as an ambassador for the library representing us in media interviews and on social media, etc.

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Mears, Jaime R: You can expect to receive research, support. Um for library collections. You'll receive um, administrative support. You'll have communication support, and of course, the Libraries

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Mears, Jaime R: Office of the Chief Information Officer Comms team and the Um Library of Congress. Um. Office of communications are uh used to doing large campaigns with national reach, and it really is a great opportunity for national exposure. So, um! We'll work with you on that. You can expect to have a workspace um, or when you're on site

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Mears, Jaime R: and any overhead for things like traveling to our campus, you know, for those required eighty hours or equipment you might need, you know, for your practice, materials for your work,

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Mears, Jaime R: stipends for collaborators paying out a subcontractor all of that has to be included in your proposed estimate, and when you, if you're invited to submit a full proposal. Um! There is a budgeting spreadsheet that's available for you to work through to get. You know a a more specific sense of how those costs break down. But all of that is what we're. Um, assuming you are taking into account when you tell us how much you expect. Um,

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how much funding you'll need up to ninety thousand per year.

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Mears, Jaime R: So how to apply The first step is actually really lightly. We just want folks to submit a concept paper no more than three pages, and you should submit it by March. Fifth directions for how to do that are in the Um. Ah announcement,

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Mears, Jaime R: The concept paper needs to be focused on a particular user audience for community. So we have an understanding that you are designing with um, You know a certain group of folks in mind, and it should also describe the digital work that you're planning to make.

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Mears, Jaime R: We really want your work to enable a transformational experience of our collections, and we would love to see that done through you, interpreting an item or many items at the library through whatever your artistic medium is making items more discoverable, or making items more available for use by others

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Mears, Jaime R: or something else. So we have these program areas described in the announcement that there's another program area called other. And that really is because we recognize that as an innovator in residence,

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Mears, Jaime R: Um, artists, Ah, technologists, educators. Those who apply should not be limited by the program areas that we, so far, you know,

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Mears, Jaime R: are defining. So it really is open. But I hope that the program areas that we have to find, and the examples that we give in the announcement give you a sense of how the purpose of this program manifests in actual work.

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Mears, Jaime R: Um. And then, lastly, the concepts that you submit should include our um collections. We would like to know what types of collections you know you're interested in using et cetera. Um, as a you know, as a part of your pitch.

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Mears, Jaime R: So what happens next?

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Mears, Jaime R: All questions are due by email. On February the ninth. We're going to post them on February the sixteenth.

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Mears, Jaime R: You should submit your concept paper no later than two Pm Eastern standard time on March the fifth,

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Mears, Jaime R: and then this next part I haven't really talked about. So i'm going to go into this a little bit.

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Mears, Jaime R: The next part of this is by invitation only, so anyone can submit a concept paper. Um, There are no uh, you know, formal professional prerequisites, you know, for who can submit a concept paper the there's certain requirements, as far as citizenship, et cetera, that are all explained in the announcement.

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Mears, Jaime R: But after you submit your concept paper,

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Mears, Jaime R: we will select. Um may select some of those to submit for a full proposal, and all the directions for what we're expecting in the full proposal are in the announcement that you have.

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Mears, Jaime R: Um. So you're welcome to look at that. But um, really your focus should be the parts of the announcement that address the concept paper, and i'm going to be talking about those in the next section of this Webinar.

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Mears, Jaime R: You should expect that you'll be. You'll receive an invitation for that in April um of two thousand and twenty-four, and then the public award announcement for the next innovator in residence is going to be in August

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Mears, Jaime R: most likely here before that. But um! We ah do the public announcement through press release, and we like to be the first um folks to be able to share that um, so that we can pitch to Media.

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Mears, Jaime R: So that's the timing of how this is going to go. You know the first big milestone is the smart fifth deadline to get in your concept paper, and then you should expect sometime in April to receive um a full proposal indication if you've been selected.

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Mears, Jaime R: Okay. So now i'm going to take a little bit of time and look at the actual broad agency announcement and just point out a couple of sections. Um, that are really important to focus on right now.

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Mears, Jaime R: Yes,

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Mears, Jaime R: So here I am on Sam Gov. Um. So if you could put the sand gov link into the chat. That'd be great. Maybe it's already there. I can't see

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Mears, Jaime R: and thank you for whoever put a question in the Q. A. Again, If If folks have questions, please put them in the Q. A. Um to help to help us when we're managing the Q. A. Part of the Webinar.

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Mears, Jaime R: So Here I am in Sam. Go. This is linked from the innovator and residence program page.

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Mears, Jaime R: Um, But this is a separate uh government website for um, you know when the library is posting things uh, but it's saying that it wants to buy or services that it needs um. So some folks have never uh seen this before.

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Mears, Jaime R: So here's where the broad agency announcement is. Um! There's just some general, you know, metadata at the top of this, but the meat of this is this list of attachments. Um! That are here,

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Mears, Jaime R: the most important one being Attachment number one, which is the broad agency announcement itself highly highly recommend. You look at that. I'm going to walk through it a little bit, but that's that one.

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Mears, Jaime R: The Faq is here. Um for questions we've received in the past highly recommend. You. Look at that as well before submitting your concept paper.

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Mears, Jaime R: This attachment number three for the Budget Plan worksheet. Um. That is something you don't need to fill out until the full proposal space. Of course you're welcome to look at it now, but it's not really pertinent for this part of the proposal process,

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Mears, Jaime R: and then we have um examples again of Brian, two thousand and twenty innovator in residence. And now my colleague and he'll see Labs Um. His original concept paper for Citizen Dj. And his proposal and Budget are there for you to take a look at as an example of something that was really high quality that we selected.

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Mears, Jaime R: And then, lastly, there's this helpful little uh document. If you are not familiar with Library of Congress collections, Um, or how to find. You know our stuff online. There's a couple of collections that are highlighted because they're free to use from different parts of the library. They represent

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Mears, Jaime R: visual material, textual material, different,

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Mears, Jaime R: you know, points in history. So there's a variety of some of those just for you to take a look at.

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Mears, Jaime R: And then There's also general advice about how to um find things on Lcd. Gov. Which is the Library of Congress's website, and also um, you can ask questions um through our ask a librarian service um to help prepare you for the concept paper.

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Mears, Jaime R: So i'm going to go into the Ba. And just talk really quickly about

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Mears, Jaime R: some of the concept paper sections.

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Mears, Jaime R: It's.

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Mears, Jaime R: So here Number two is where those program interest areas are that I was describing.

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Mears, Jaime R: I'm really sorry i'm losing my voice. I'm drinking tea, but I can just feel it like getting smaller and smaller.

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Mears, Jaime R: Okay. So

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Mears, Jaime R: in each one for interpretation for discovery-free for use, we've defined. You know what we mean by that program interest, area, title. And then we have a second paragraph where we give an example of what we're talking about. Now,

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Mears, Jaime R: These, as we say, program areas are not mutually exclusive. Right? So um something like Ah, Citizen Dj. Was a tool that helped you discover items and also reuse items Right It it did both, although mostly the focus was on these. So they're certainly not mutually exclusive. But these descriptions, um, you know, I think, are really helpful for you to take a look at. And then, of course, as I said before, we have an other catch-all category

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Mears, Jaime R: for really innovative ideas that are just totally out of the bounds of anything that we have here before conceived of.

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Mears, Jaime R: All of the deadlines are here that I've gone over.

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Mears, Jaime R: So for the project concept paper

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Mears, Jaime R: uh piece. Oh, sorry I was. Skip that for a second. The intellectual property rights uh that I went over is here. If you want to read the full kind of brief on how Ip is going to work for the um stuff that you say that you're going to deliver to the library while you're a resident.

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Mears, Jaime R: So please take a look at that. If that part was interesting to you,

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Mears, Jaime R: and then here are the submission. Um deadlines for the concept paper. Um, please take a look at that. There is a maximum file size uh requirement. And again, please do not submit um concepts through Sand dock of they have to be submitted Um to that email address. And with the broad agency announcement Number

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Mears, Jaime R: Um. Okay. So four. Point. Besides the program interest area in Section Two. I think my opinion that four point one is like really, really helpful place to go right now. Um, as you're thinking about your concept paper, because here we describe in detail what we're expecting to receive in that short paper what should be listed on the cover page. They want you to go into a vision statement that describes You know um what your concept is, who it's intended for, Why, it's transformational.

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Mears, Jaime R: And then we want you to talk about, and of course it's high level. Um, Because the concept paper is short. We do want you to talk about your approach. How do you intend to do the thing that you say it is that you want to do? What resources are you going to need to do it? Um. You know what are possible risks

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Mears, Jaime R: doing that it's. You know. It's helpful for us to see those risks, because it shows you

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that you've really thought through. You know the work?

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Mears, Jaime R: Um. And then, lastly, can you do the things that you say you're gonna do right? So that's mostly what the concept paper needs to cover. And then also Um, We're expecting that you'll include, you know, at least a high level summary of what you expect your schedule to be. Is it going to be twelve months? Is it going to be twenty? Four, and um! What is the resourcing that you required to do this?

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Mears, Jaime R: So again, like, I said. The project proposal stuff is all listed here as well, and you're welcome to take a look at that if you want to preview what will happen if you receive an invitation. But for the purposes of this um Webinar, i'm going to skip that um, although i'm happy to answer questions about it. Um during the Q. And a portion,

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Mears, Jaime R: and I want to talk um a little bit about the evaluation award process. So here, you know, we outline, and how we are going to be evaluating concept papers.

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Mears, Jaime R: We are going to be looking at how you're responding to the Vaa. Right. We tell you in this brought into agency announcement The you know the the purpose of the program what it is we're looking for our goals for the program. Um, So how have you responded to what we're saying that we want with your pitch?

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Mears, Jaime R: Um! How? What is the um degree to which your um proposed project presents something that's convincing, transformative, and thoughtful. Um. In connecting Library of Congress items and our collections to some specified user group or community through digital um methods.

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Mears, Jaime R: And we do consider concept papers that identify non-traditional library of conversations or groups, such as those that might be less likely to encounter our collections holdings, or come on site to the library in Washington, Dc.

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Mears, Jaime R: And then, lastly, we're going to be evaluating the degree to which the qualifications and experience. You know that you say you have support, you know, a success of successful execution of

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Mears, Jaime R: project. And here, as well, you know, if you're planning on subcontracting for any labor, it's really helpful to talk about what that might be.

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Mears, Jaime R: So that is how we're going to evaluate you.

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Mears, Jaime R: Um! And then

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Mears, Jaime R: I guess i'll just. I'm gonna talk about this really fast, because we have gotten this question.

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Mears, Jaime R: And then we got this in the last info, Webinar, and I think we got it two years ago, when we did this last time.

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Mears, Jaime R: This is also represented in the Faq.

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Mears, Jaime R: Sam. Registration is um something that you have to do if you're going to be a contractor with the Federal Government. You've got to be in the system um to get invoiced in Yadda Yada, I don't know all the details about it. My colleague Moji, who's on here with our contract's office, knows more. But the important thing is that a lot of people wonder? Do I have to apply for a Salam registration when i'm just submitting my concept paper, and I don't even know if i'm going to get invited for a

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Mears, Jaime R: The answer is, No,

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Mears, Jaime R: you should not apply for a sand registration now. Um! But if you get invited for a full proposal, then we will remind you to please register for Sam, in the event that you're selected because it takes a little bit of time, and we want to make sure that you have the same registration in place that you can start in September, and so short answer is, no don't register now. But if you do get invited for for a full proposal, it's It's probably a good idea to to do the registration.

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Mears, Jaime R: I think that's it for walking through this there's more information, Sam, Duck up on the bottom. I forgot about that in the Appendix.

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Um,

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Mears, Jaime R: I just want to reiterate.

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Mears, Jaime R: Perhaps

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Mears, Jaime R: concert papers are due, not at close of business, but at two Pm. Eastern standard time on March fifth. And please make sure that you submit them via email and not on Sam Gov. And that you use the Baa number and the title in the subject line that we've outlined.

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Mears, Jaime R: So now we're going to go into questions. I must have gone really fast this time, because I feel like last time. We only had fifteen minutes, so we have

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Mears, Jaime R: uh a luxurious amount of time for uh questions and chats. Um! I will ask again that if um folks can put their questions into the Q. And A. Instead of chat that would be really helpful.

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Mears, Jaime R: Um! Everything you ask here is going to be published publicly with an answer, Um, by February sixteenth, so that everyone applying has access to the same information. And again, if you don't have a question today, but you have one later. That's

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Mears, Jaime R: cool. Just submit it by February the ninth, so that we can make sure to include it in the February, the sixteenth publication.

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Mears, Jaime R: So with that I'm going to hand it over to my colleague Sahar, who is going to um, look through A. Q and A. For Emoji, and I, and thank you very much for your time.

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Kazmi, Sahar: If it's changing, I am going to start with it.

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Kazmi, Sahar: Funny field. So if you did put a question in the chat. Um, while we go through these first items. Ah, you can. You have a little bit of time to paste your question in the Q. And a if you can. Ah, first a couple of

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Kazmi, Sahar: admin items, Jamie, can you please explain or reiterate? We will not be posting this video. But what will we be sharing after this Webinar with folks?

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Mears, Jaime R: Yes, we're not going to post this video, but we're going to post the transcript

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Mears, Jaime R: from today as well as the one from the Webinar that we gave last Friday,

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Mears, Jaime R: and we and that transcript will be available on the innovator and residence program page. So the same place for you registered for this Webinar. You're going to see a transcript appear there by the end of the day on Friday. Um! And then all questions that are asked will be included in the Faq. That we publish on February sixteenth.

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Adejuwon, Moji: Thanks. And I just pasted a link to the innovator and residence program page in the chat. Um ken folks sorry. One more thing. We were also posted on Sam Gov.

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Adejuwon, Moji: So the Faq. The updated version we posted on Sam Golf, where you where you're going to get all these information as well

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Adejuwon, Moji: still be there as well the updated Faq. With any additional new questions that we get.

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Kazmi, Sahar: Thanks. Moji and Jamie. Um! Are you in? Would you mind screen sharing again? I believe the link to Sam Gov. Is on the innovator and residence program page. So folks save that page they can access everything they need right through there.

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Mears, Jaime R: That's right. I have my zoom thing in the way,

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Mears, Jaime R: and my chat in the way

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Mears, Jaime R: Sam Gov. Is linked here

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Mears, Jaime R: for that broad agency announcement Page, that I was walking through with you all, and it's also linked here.

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Kazmi, Sahar: Is that what you want me to show? Summer? Okay,

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Kazmi, Sahar: Um. Another question for you, Emoji. Can the contract for this? Um. For the innovator and residence program be run through a small business or consultancy rather than directly to an individual as a contractor.

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Adejuwon, Moji: Ah, sorry it cannot. It has to be an individual.

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Kazmi, Sahar: Thank you, Margie.

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Kazmi, Sahar: The next question from the Q. And A: How does the library measure audience, interaction and diverse distribution on these projects? I love this question.

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Adejuwon, Moji: Yeah. So we have a lot of different. Sorry. Sorry, Jamie. Let me just sorry. In addition to the last question. All right. Uh sorry. Sorry. Um. Is that So an individual you can. But you can basically have like an Llc. Does that make sense? But it can't be a business so you can't be. It can't be. We can't issue the contractual business. But as an interview, or you can have a limited liability company,

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we would explain all this on the answer in the Q. And A.

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Adejuwon, Moji: But but just to be clear. But we cannot issue the contract to, because you're basically required residencies required at the library. And technically we we cannot have an organization working around in the library. So if you think of it that way, that's the best way I can explain it. So it has to be. That's why it has to be an individual. Sorry, Jamie, go ahead.

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Mears, Jaime R: Oh, that was really helpful. Thanks.

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Mears, Jaime R: Yeah. So this next one. How do you measure audience? Interaction, diverse distribution on the projects? So it's the answer, and the answer for a lot of these things is, it depends on what the goals were

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Mears, Jaime R: for the project, as it was conceived. But we measure this in a lot of different ways, because the library has a lot of national programs and projects.

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Mears, Jaime R: One of them uh is that we um look at web analytics. So for your digital work, it's host on last at Lockdown. Gov: we use web analytics software to be able to see um time spent on your work where folks are coming from, How many unique users are interacting with the work. Um, that's something. Um that we look at all the time.

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Mears, Jaime R: Another way that we measure Audience: interaction. Is that again, It just it depends on like

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Mears, Jaime R: what it is right. It is so very based on each unique work. But a lot of times. Um for public programming. For example, we do um give out surveys to attendees asking them to share. You know things they've made um, or you know why they're interested right like. What about this work was evocative for them, meaningful for them. Um, we do that in person as well, you know, for In-person events

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Mears, Jaime R: a

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Mears, Jaime R: another way that we measure. Um uh like, I think distribution was one of your questions is that I mean, we can see that through web analytics like where people are coming from around the United States around the world um to interact with your work. Um, or

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Mears, Jaime R: you know, when registering for events. Um, et cetera um especially you know people self-report that sometimes, but as far as um diversity. Another way that we see. That, too, is by watching, you know, like how media picks up stuff, especially local media um around the country. Um, that's a really good indicator for us about distribution. And what kind of coverage it's getting, And then, you know, new things are coming up all the time like

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Mears, Jaime R: Reddit and Youtube have been great places for people to find innovator work or to talk about innovator work, and we're always um uh looking on platforms like that to to see. You know what the chatter is, and where folks are coming from, and you know how they're resonating with it.

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Mears, Jaime R: So the long story short is that it depends. But we use a lot of different tools to get at some of those qualitative and quantitative measures

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of the applicant

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Kazmi, Sahar: know where to find resources or explore the library's digital collections.

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Mears, Jaime R: Yeah. So there is a resource that we provide on. Sam Gov. This stuff out of my way

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Mears, Jaime R: that we've prepared to answer this question for you. It's document Number Six. It's finding Lc: digital collections. Um. There are multiple ways that you can do it.

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Mears, Jaime R: Um! And those are listed there. Everything from a general search to um, you know, looking at curated um guides, that library staff have made to help people as well as um. Our Africa Librarian Digital Reference Service, which is available for you

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to ask any any questions you have. If you are not able to find things you're looking for.

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Kazmi, Sahar: Ask a librarian link in the chat, too, in case.

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Kazmi, Sahar: Oh, yeah, that'd be great. Um. And you can

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Kazmi, Sahar: submit questions to librarians at the Library of Congress.

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Kazmi, Sahar: Um, When the Baa describes the non-traditional library of Congress user groups, or those less likely to encounter library holdings and services. What specific kinds of services does the reviewing committee think about or mean with that language?

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Mears, Jaime R: This is such a great question. Yeah. So we offer, and you know some folks don't know this. A lot of folks don't know this,

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Mears, Jaime R: so we have many services that provide the country. One of them is the Copyright Office. So we provide the service that allows you to claim copyright for intellectual work. That's a service that we provide.

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Mears, Jaime R: Um, We provide services like the one that's the hardest link to digital reference services for folks around the country. We provide services for blind and low vision users through our National Library for the blind, and print disabled when we prepare audio versions of books for folks to check out. There's a whole range of services, and

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Mears, Jaime R: Um, i'm trying to think.

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Mears, Jaime R: Maybe so. How you know

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Mears, Jaime R: You can read about all of them unlocked up, though, but I don't know at the top of my head like one page to kind of send you to um, but at least to say oh, and the other service that we provide is to Congress. So we have a Congressional research service, and we um have a staff um of uh librarians and researchers who answer questions from commerce and Commerce staff. You know every single day.

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Mears, Jaime R: So that is some, but not all, of the services that we provide,

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Kazmi, Sahar: Jamie. There is a services

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Kazmi, Sahar: page and i'll post the link to that in the chat. And just as you would know, there's so much here.

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Kazmi, Sahar: Um, Okay. So while I um am pulling that i'll read the next question for you.

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Kazmi, Sahar: What would you say? Are the qualities that make the innovator in residence a good candidate as a co-worker and ambassador for the library? What should prospective candidates know about working with library staff?

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Mears, Jaime R: I can't speak to the good candidate as a co-worker. Um!

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Mears, Jaime R: I can speak to ambassador for the library.

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Mears, Jaime R: What we mean by that, and I think that we even have a line in the broad agency. Announcement about this is that the Library of Congress

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Mears, Jaime R: serves Congress as one of its main constituents, like, even though we are America's National Library, we also serve Congress. So we do want people that are acting publicly in this program to be sensitive to the fact that we serve um uh Congress members.

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Mears, Jaime R: So I will say that for Ambassador, and then the other thing i'll say, too, is just, and you know. So my colleague that's on. Here is um a part of our call's office. Our office being an ambassador for the library means, you know, understanding that if you're doing public media, that you, um, you know, are thoughtful about how you're representing your work and representing um the library right? And we're hoping that you'll be curious about

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Mears, Jaime R: um what the library does right like beyond this program, so that um as you're meeting, uh, you know these these different users that are interacting with your work? You're able to to represent the library.

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Mears, Jaime R: What should perspective candidates know about working with library staff,

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Mears, Jaime R: but they're amazing.

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Mears, Jaime R: Um, we have three thousand employees at the Library of Congress. It's much larger than people imagine, uh, and specialists. You know, in every subject that you can think of. It's really one of the greatest things about.

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Mears, Jaime R: I think the Residency and working here is the all the different types of people that help to make the library run and help support our researchers

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each.

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Kazmi, Sahar: It makes a reference to the items being used in proposals being both legally and ethically appropriate for the proposed work, would applicants have an opportunity to revise or edit the items that they've proposed to use with feedback from the committee. If there are any ethical or legal concerns raised,

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Mears, Jaime R: if you are invited for a full proposal. Yes,

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Mears, Jaime R: we will give feedback on um. How we'd like to see certain things revised and refrained if if we think it would make for a stronger proposal.

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Mears, Jaime R: But we still see, you know, despite that we still recognize that there's a lot of promise in your concept based on the ways that we're going to evaluate it that are outlined in the announcement.

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Kazmi, Sahar: Administrative item for clarification Do applicants need to register in the Sams system before submitting their concept paper? Or is that after they've been invited to proceed further?

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Mears, Jaime R: Yes, do not register in the Sam system. Prior to submitting your concept paper, you will want to register when you receive an invitation, or if you receive an invitation to submit a full proposal

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Kazmi, Sahar: in the section on capabilities, experience, and past performance. The Ba. Does talk about references. Will the committee actually pull actual letters of reference from previous collaborators or organizations.

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Mears, Jaime R: We don't pull letters of reference, but we do um sometimes contact them

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Kazmi, Sahar: regarding

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Kazmi, Sahar: um

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Kazmi, Sahar: price. How does the committee determine the reasonableness of proposed labor rates and other costs.

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Mears, Jaime R: I'm. Reading the second part in question, even if not especially if the labor is for work,

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Mears, Jaime R: not within domains of expertise of the committee.

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Adejuwon, Moji: Um, there's a couple different answers. I can um take them.

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Adejuwon, Moji: Oh, you want to go ahead. Well, one thing that i'd like to say, just

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Mears, Jaime R: especially to the last part domains of expertise of the committee. We will talk to subject matter, experts, technical subject matter, experts. If there isn't someone on the evaluation panel that can judge the reasonableness of what you're saying. Then we will ask a subject matter expert to look at your concept and give us advice on what you're pitching is reasonable. We have to do that a lot, because

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Mears, Jaime R: folks who apply to this, and we hope that's the case that folks that apply to this come from domains of expertise, you know. That may not be at the library.

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Mears, Jaime R: Emoji. Did you want to say your part? That's mine.

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Adejuwon, Moji: Okay, Okay, Yes. Yeah. So yeah. So just as Jamie said, there uh what we call Sme. So subject matter experts. So they're two parts to your rate right. So they are different things that you might want to buy supplies, and in terms of the laborates you have two parts to laborate. You have the actual, you know, price per hour, and then we have what we call level of effort, which is number of hours. So those two are broken out, and we do have a subject matter. Experts that can help us to determine if

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Adejuwon, Moji: um, if they are reasonable, because that's one of the reasons, you know, as a Because it's government money. We have to make sure. Whatever price you're proposing is reasonable.

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Adejuwon, Moji: It's a

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i'm going to buy it

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Kazmi, Sahar: a couple of things that I saw in Chad and Q. And A. Jamie Do applicants need to reside in Washington, Dc.

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Mears, Jaime R: We expect that the majority of this work will be done remotely. The only requirement is that you have to come on site for cumulatively eighty hours in your first year.

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Mears, Jaime R: Um, you know we expect with those eighty hours that you'll need staff, you know, and Staff will get to meet you. You'll get a tour of the library, and also you'll get the opportunity to do um. The hands on research in the collections

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Kazmi, Sahar: and on a related note are non-us citizens or non-us residents eligible to submit concept papers.

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Mears, Jaime R: This isn't the current. Faq. But I can answer it here. You have to be a Us. Citizen to be eligible.

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Kazmi, Sahar: Okay, Jamie, this is.

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Kazmi, Sahar: You can see this one in the Q. And A. Hopefully it's kind of a long one. I'm happy to read it out out loud. Um, I don't think so. I'm brousing it. You're talking about the interpretation. One correct.

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Kazmi, Sahar: That's my detail. To what extent is this expectation part of the risk accessible for you, for instance, editorial slides by me and sorry. Everybody on this read, I mean, propose works on convers with subject matters; even approves some equilibria. Right might not have the wider release of the staff, the library

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Mears, Jaime R: in that case. So we don't expect. Yeah, this is a great question. I think I think you're getting the brief here like we don't expect That's why we've written this here that we don't expect for you to pitch to us something that you think represents the wider release of the staff of the Library of Congress. That's not an expectation that we have.

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Mears, Jaime R: Um, yes, we do. Um. Ah think about this in the risk assessment, but it's a very um. It's a great question, but it also pulls out the fact that these concept papers we're asking you to um

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Mears, Jaime R: percent of vision for something

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Mears, Jaime R: that is going to create a transformative experience between the American public and our collections. And if you can pitch a compelling case for why your editorialized lens right, like your in interpretive work that you're pitching, does that, and it does it in a way where you show that you have a lot of experience, and that you can do it, and that your approach is reasonable, and it's well thought through, and you excited. Live your commerce collections like That's a great concept paper.

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Mears, Jaime R: So, um, we certainly consider risk in all of the concepts, but it's also just a part of innovative work, and this is an innovator and residence program,

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Kazmi, Sahar: and Ikans plan to contract with other scholars or scientists in the field that they're researching artistically,

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Mears, Jaime R: you can subcontract to whoever you want. But in your concept paper. And then, if you're invited for a full proposal, we really want to hear details about like, Why do you need the subcontract? You know. Who are you thinking about? Subcontracting to? You know for what purpose you are certainly able to do that

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Kazmi, Sahar: on the feed of budgeting? Can transportation be budgeted in the proposal. If the Resident doesn't live in the Dc. Area,

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Mears, Jaime R: it certainly should

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Kazmi, Sahar: thank you. And are there any restrictions on innovators being able to have employment outside of their work at the library. Can they have another job, besides being innovative in residence?

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Mears, Jaime R: Yes, all of our innovators have had other jobs.

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Mears, Jaime R: That's Why, I think this is such a great. We really are hoping um that people will um apply to this from all different uh types of contacts, right? And um! The The main thing I would say here is that you're proposing your own schedule. So if you have another job, just make sure that you're proposing something that you can reasonably Do you know, with your other commitments,

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exchange

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Kazmi, Sahar: and um, maybe Moji can speak to this. I'm not out. I'm not familiar with the exact wording in the Faq. But um! Someone asks it's stated in the Faq. That permanent residents may be eligible. Or would you guys be able to confirm. That.

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Adejuwon, Moji: Yeah, that's right. That's it.

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Adejuwon, Moji: Yeah.

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Adejuwon, Moji: Permanent residents are eligible. Yes, yes, great thank You

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Kazmi, Sahar: and would sub-contracted individuals be required to be permanent residents, or us citizens,

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Mears, Jaime R: I don't know.

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What did you know?

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Adejuwon, Moji: No, no, we have. No, The library has no relationship

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Adejuwon, Moji: with the subcontractor. So that's between whoever Yeah,

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Adejuwon, Moji: we have no relationship, so you could choose whoever you want

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Adejuwon, Moji: concerned. And then to clarify is that you? Um it's a it's um what we call so basically it's a contract. And what that means is that the library is procuring services from you. So how you choose to provide the service is up to you.

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Adejuwon, Moji: But what I think Jamie is saying in the proposal stage is that

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Adejuwon, Moji: if you do not have an expertise that for some of the services you're proposing to give to the library. Then you have to demonstrate how you plan to get to provide that expertise which is what might be in form of a subcontract

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Adejuwon, Moji: go, and then just to to to further clarify, because this is not a brand so just to clarify for

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Adejuwon, Moji: um, for every, for everybody in terms of the Federal Government. So the Federal Government has two different types of things. What we're doing right now is the contract, which is basically, we'll be procuring services from you. So basically, ah, whoever is the innovator is not an employee of the government or the library

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Adejuwon, Moji: mit ctl. And And also we're not providing a grant which is deemed a financial assistance. So so that's the main difference. So basically you will be a contractor providing services to the Government one hundred and fifty.

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Adejuwon, Moji: I hope that helps a little bit,

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Mears, Jaime R: and i'm i'm seeing these. So i'm going to pick up on them, since we're almost at time,

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Mears, Jaime R: you can propose a concept. I think that's what you mean by case study. You can propose a concept with global traveling. Yes, you need to, you know. Put that in your um,

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Mears, Jaime R: you know, in your justification. But I will say to this, um, and this also relates to your second question, The know that um. The uh purpose of the Residency is to connect Library Congress um materials to the American people. So um i'm just saying that to make sure that Um, if there's a an international audience included, we've specified that uh the domestic audience is the main one that we want to serve as part of the program.

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Mears, Jaime R: So does a specific person have to be named for some contract, or does the proposal just have to mention Um. So there are different things required for different stages. Um! To this this not anonymous attendee. Um for the concept paper. Um page. You are not required to list a specific um,

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Mears, Jaime R: but it is less risky of a concept for you to if you give us as much detail as possible about what you're proposing there,

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Mears, Jaime R: and the reason why it's less risky is because, you know, if we fund you, we just want to make sure that you can find the sub contractors that you need to do thing you the thing you want to do, especially if it's really critical to what you're imagining. It's pretty risky for us to fund you if you have to sub contract for that work, and you and you don't have ideas about you know who you would get for that, or how you would find you know folks to do it,

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Mears, Jaime R: and we it is five hundred and one um. I think we got through all the questions. Um, we will post this transcript on Friday. And then all of these answers, all of these questions with answers on February sixteenth,

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Mears, Jaime R: thanks everybody for being here and spending the afternoon with us, and we really really cannot wait to read your concepts.

END of TRANSCRIPT